Administrative Specialist/Assistant

Philippine Dragon Media Network Corp.; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A dynamic service provider is seeking an Administrative Assistant in Makati City. The ideal candidate will provide comprehensive administrative support, assist in financial tasks, and manage client interactions. Strong organizational skills and proficiency in Microsoft Office Suite are essential for success in this role. Candidates should also be proactive and capable of multitasking in a fast-paced environment.

Qualifications

• 1-3 years of experience is an advantage.
• Strong knowledge of creating financial statements.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide comprehensive support to the management team by handling administrative tasks.
• Prepare financial statements and maintain financial records.
• Schedule meetings and book conference rooms.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Proactivity

Time management

Problem-solving

Confidentiality

Education

Graduate of Business Administration or related field

Tools

Microsoft Office Suite

Job description

Overview

Company: Supernova Innovation Inc.

Location: Makati City

Responsibilities

• The Administrative Assistant will provide comprehensive support to the management team by handling administrative, financial, and client-related tasks. This role requires organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and committed to ensuring smooth day-to-day operations.

Financial Support

• Prepare and assist in the creation of financial statements for clients.
• Maintain accurate and organized financial records.

Administrative Tasks

• Proficiently use Microsoft Word and Excel for reports, documentation, and tracking.
• Schedule meetings with clients and internal teams.
• Book and prepare conference rooms for meetings and events.

Collections & Client Coordination

• Perform collections and follow-ups on client accounts.
• Maintain positive client relationships and ensure timely communication.

Logistics & Travel

• Willingness to travel for company-related activities, and administrative support.

Inventory Monitoring

• Monitor and record office and project-related supplies and equipment.

Handling emails and other forms of communication

• Responding to emails, drafting correspondence, and managing other forms of communication (e.g., faxes, letters).

Maintaining filing systems

• Organizing and maintaining both physical and digital files and records.

Managing databases and spreadsheets

• Entering and updating data, creating reports, and maintaining databases

Qualifications & Skills

• Graduate of any Business Administration, Finance, or related field (preferred but not required).
• With 1-3 years of experience is an advantage
• Strong knowledge of creating financial statements.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Highly organized, detail-oriented, and resourceful.
• Ability to multitask and manage time effectively.
• Strong problem-solving skills and adaptability.
• Ability to work independently with minimal supervision.
• Willingness to travel when necessary.
• Proactive and Reliable – anticipates needs and takes initiative.
• Trustworthy and Confidential – handles sensitive information with discretion.
• Professional and Courteous – represents the company positively to clients and colleagues.
• Flexible and Adaptable – thrives in changing environments and priorities.
• Team Player – works collaboratively with colleagues across all levels.
• Strong Work Ethic – dedicated, dependable, and committed to results.