Executive Administrator

Solaireresort; Parañaque; On-site; PHP 390,600 - 613,800; Full time

Job summary

Solaireresort in Metro Manila seeks an experienced administrative professional to support the Vice President and department, ensuring efficient operations across teams.

The role covers calendar, travel, meetings, records management, and coordinating events, with a focus on confidentiality and cross-department collaboration.

Qualifications

• At least 3 years of administrative experience in a corporate setting.

Responsibilities

• Provide administrative and operational support to executives, including calendar, travel, and events.
• Organize and maintain records, documents, reports, SOPs, policies, and confidential information.
• Coordinate meetings, conferences, training, onboarding, and business travel arrangements.
• Assist with account reconciliation, payouts, gifting, expense reports, and event documentation.
• Support executive presentations, KPI and coaching reports, and special projects.
• Liaise with internal departments and external partners to ensure smooth coordination of activities.
• Conduct research, prepare correspondence and reports, and maintain filing systems.
• Perform general office administration and other duties as assigned.

Skills

Administrative support

Calendar management

Travel coordination

Document management

Executive support

Communication

Job description

• State/Province NCR
• Country Philippines

Job Description

Provides high-level administrative and clerical support to the Vice President and the department to ensure effective and efficient operations.

• Provide administrative and operational support to multiple teams and executives, including calendar, meeting, travel, and event coordination.
• Organize and maintain records, documents, reports, SOPs, policies, and confidential information.
• Coordinate meetings, conferences, training, onboarding, and business travel arrangements.
• Assist with account reconciliation, payouts, gifting, expense reports, and event documentation.
• Support executive presentations, KPI and coaching reports, and special projects.
• Liaise with internal departments and external partners to ensure smooth coordination of activities.
• Conduct research, prepare correspondence and reports, and maintain organized filing systems.
• Perform general office administration and other duties as assigned.

Requirements

• At least 3 years of administrative experience in a corporate setting.