Executive Administrative Manager (Mandaue, Cebu)

Career haven ph; Cebu City; On-site; PHP 900,000 - 1,200,000; Full time

Benefits offered by this job

HMO

Government-mandated benefits

Career advancement opportunities

Job summary

Career haven ph in Cebu seeks an Executive Administrative Manager to provide high-level administrative and operational support to senior executives. This on-site role manages calendars, travel, and cross-functional coordination from the Executive Office.

The ideal candidate has 5–8 years of administrative experience, including 3 years supporting C-level leaders, advanced Microsoft 365 skills, and strong discretion with confidential information.

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field.
• Postgraduate studies or certification in Executive Administration or Office Management is an advantage.
• At least 5–8 years of progressive administrative experience, including 3 years supporting C-level executives or senior leadership.
• Experience supporting multiple executives is an advantage.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, and PowerPoint).
• Experience using project management or productivity tools such as Asana, Notion, Trello, or similar platforms.
• Familiarity with NetSuite or another ERP system is an advantage.
• Excellent written and verbal communication with executive-level correspondence.
• Strong organizational, time management, and multitasking skills.
• High level of professionalism, integrity, and discretion with confidential information.
• Proactive, resourceful, and able to work in a fast-paced environment.

Responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate domestic and international travel, accommodations, and logistics.
• Prepare meeting agendas, presentation materials, minutes, and track action items.
• Serve as liaison between the Executive Office and internal departments.
• Draft, review, and manage executive correspondence, reports, and confidential documents.
• Coordinate weekly, monthly, and strategic planning activities across departments.
• Utilize Microsoft 365 and productivity tools to manage schedules, projects, and follow-ups.
• Supervise administrative staff and maintain high standards within the Executive Office.
• Handle sensitive and confidential information with professionalism and discretion.
• Support executives with special projects and operational priorities as needed.

Skills

Microsoft 365 proficiency

Asana

Notion

Trello

Communication

Time management

Discretion

Education

Bachelor's degree in Business Administration/Communications/Management

Postgraduate studies in Executive Administration (advantage)

Tools

Microsoft 365 Suite

ERP systems (NetSuite)

Job description

Executive Administrative Manager

Mandaue City, Cebu
Full-time | On-site

We are seeking a highly organized, proactive, and discreet Executive Administrative Manager to provide high-level administrative and operational support to senior executives. This role is responsible for managing executive schedules, coordinating meetings and travel, facilitating cross-functional communication, and ensuring the smooth day-to-day operations of the Executive Office.

Key Responsibilities

• Manage executive calendars, appointments, and meeting schedules.

• Coordinate domestic and international travel, accommodations, and logistics.

• Prepare meeting agendas, presentation materials, minutes, and track action items.

• Serve as the primary liaison between the Executive Office and internal departments.

• Draft, review, and manage executive correspondence, reports, and confidential documents.

• Coordinate weekly, monthly, and strategic planning activities across departments.

• Utilize Microsoft 365 and productivity tools to manage schedules, projects, and follow-ups.

• Supervise administrative staff and maintain high standards within the Executive Office.

• Handle sensitive and confidential information with professionalism and discretion.

• Support executives with special projects and operational priorities as needed.

Qualifications

• Bachelor's degree in Business Administration, Communications, Management, or a related field.

• Postgraduate studies or certification in Executive Administration or Office Management is an advantage.

• At least 5–8 years of progressive administrative experience, including 3 years supporting C-level executives or senior leadership.

• Experience supporting multiple executives is an advantage.

• Experience in automotive, distribution, retail, or similar industries is preferred but not required.

• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, and PowerPoint).

• Experience using project management or productivity tools such as Asana, Notion, Trello, or similar platforms.

• Familiarity with NetSuite or another ERP system is an advantage.

• Excellent written and verbal communication skills with the ability to prepare executive-level correspondence.

• Strong organizational, time management, and multitasking skills.

• High level of professionalism, integrity, and discretion when handling confidential information.

• Proactive, resourceful, and able to work effectively in a fast-paced environment.

Why Join Us?

• Work closely with senior executives and contribute to key business initiatives.

• Gain exposure to multiple business functions, including Operations, Finance, HR, Sales, and Aftersales.

• Be part of a dynamic and growing organization with opportunities for career advancement.

• Competitive salary and benefits package.

• HMO and government-mandated benefits.

• Ongoing learning, professional development, and leadership opportunities.