Executive Administrative Manager

Auto Global; Mandaue; On-site; PHP 446,400 - 669,600; Full time

Benefits offered by this job

Competitive compensation package

Government-mandated benefits

Health Maintenance Organization (HMO)

Job summary

Auto Global is seeking an Executive Administrative Manager to provide high-level administrative support to the Managing Director and President. You will handle executive schedules, facilitate communication, and ensure departmental coordination.

The ideal candidate will have a Bachelor's degree, 5-8 years of experience in administrative roles, and proficiency in Microsoft 365. This is a full-time, on-site position based in Mandaue, offering a competitive compensation package and the opportunity to make an immediate impact.

Qualifications

• 5–8 years of progressive administrative experience, with at least 3 years supporting C-suite or senior leadership.
• Experience in automotive, distribution, retail, or similar industry is preferred but not required.
• Exceptional organizational skills with a strong sense of urgency and follow-through.

Responsibilities

• Manage and optimize the calendars of the MD and President.
• Plan and coordinate all travel logistics — domestic and international.
• Prepare meeting agendas, pre-read materials, and track post-meeting action items.

Skills

Administrative Management

Calendar Management

Travel Coordination

Written Communication

Microsoft 365 Proficiency

Interpersonal Skills

Problem Solving

Time Management

Education

Bachelor's degree in Business Administration, Communications, Management, or related field

Post-graduate diploma or certification in Office Management or Executive Administration

Tools

Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)

Project Management Tools (Asana, Notion, Trello)

ERP Systems (NetSuite)

Job description

Role Details

Department: Executive Office

Employment Type: Full Time

Work Setup: On-site | Central Office - Cebu (Mandaue)

Work Schedule: To be discussed

Expected Start Date: As soon as possible

About Us

AutoGlobal Group powers the Philippines with more than vehicles—we power ambition. By combining expertise, innovation, and unmatched service, we set the standard for automotive excellence. Every vehicle we deliver, every solution we offer, drives progress for businesses and individuals alike.

Here, people matter. Careers flourish, ideas spark change, and every member of our team has the chance to leave a mark. At AutoGlobal Group, we don’t just follow the road—we create it.

The Role

The Executive Administrative Manager serves as the operational backbone of the Executive Office, providing high-level administrative and coordination support to the Managing Director and President AutoGlobal Group. This role ensures seamless execution of executive schedules, communications, and cross‑departmental follow‑through – enabling Executive Office to focus on strategic priorities. The ideal candidate is organized, discreet and proactive with strong command of digital planning tools and the ability to manage competing priorities in a fast‑paced environment.

WHAT YOU'LL DO

• Executive Calendar Management – Manage and optimize the calendars of the MD and President, including scheduling, prioritization, and conflict resolution.
• Travel & Logistics – Plan and coordinate all travel logistics — domestic and international — including itineraries, accommodations, and ground transport.
• Meeting Coordination – Prepare meeting agendas, pre‑read materials, and track post‑meeting action items to ensure executive follow‑through.
• Cross‑Department Coordination – Serve as the primary liaison between the Executive Office and internal departments, ensuring directives are communicated and acted upon.
• Communications & Documentation – Draft, review, and manage executive correspondence, memos, and confidential documents on behalf of the MD and President.
• Planning & Operating Rhythm – Own the executive operating rhythm — weekly reviews, monthly planning cycles, and deadline tracking across departments.
• Digital Tool Management – Implement and manage digital tools (MS Teams, Outlook, project management platforms) to optimize scheduling and task tracking.
• Administrative Associate Management – Manage Administrative Associate (when applicable) and maintain standards for the Executive Office.
• Confidentiality – Handle sensitive information with the highest level of discretion and professionalism.

WHAT WE'RE LOOKING FOR

Minimum Qualifications

• Bachelor's degree in Business Administration, Communications, Management, or related field.
• Post‑graduate diploma or certification in Office Management or Executive Administration.
• 5–8 years of progressive administrative experience, with at least 3 years supporting C‑suite or senior leadership.
• Prior exposure to dual‑reporting or multi‑principal executive support is a strong advantage.
• Experience in automotive, distribution, retail, or similar industry is preferred but not required.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Hands‑on experience with project management or productivity tools (e.g., Asana, Notion, Trello).
• Familiarity with ERP systems (NetSuite experience is a plus).
• Strong written communication – capable of drafting executive‑level correspondence independently.
• Exceptional organizational skills with a strong sense of urgency and follow‑through.
• High discretion and integrity handling confidential business and executive information.
• Proactive problem‑solver – anticipates needs before they become issues.
• Excellent interpersonal skills; able to coordinate across departments and with external stakeholders.
• Composure under pressure with the ability to manage competing priorities simultaneously.
• Adaptable and willing to flex responsibilities based on operational demands.

WHY JOIN US

• Direct access to Senior Management – work closely with MD and President on strategic priorities.
• Impact on day one – your efficiency directly shapes how the company is run.
• Growth‑oriented company with expanding operations across the Philippines.
• Exposure to cross‑functional operations: Sales, Finance, HR, Aftersales, Operations.
• Competitive compensation package with full government‑mandated benefits and HMO.

At AutoGlobal Group, we are Driven—not just vehicles, but impact, innovation, and opportunities that move communities and businesses forward. Our culture is built on collaboration, integrity, and growth, and we strive to create a work environment where every team member can thrive.

We’re committed to continuous improvement—of our products, our processes, and our people. We encourage fresh ideas, back them with real support, and give teams the tools and trust to own outcomes. When you grow here, your work scales with you.

At AutoGlobal Group, we’re more than a company—we’re a community committed to excellence, progress, and delivering results that matter. Join us and be part of a team that’s Driven.