Executive Assistant (100% onsite - Makati City)

AsiaPeopleSearch Inc.; Metro Manila; On-site; PHP 670,000 - 1,116,000; Full time

Job summary

AsiaPeopleSearch Inc. is seeking an experienced Executive Assistant to support the President with comprehensive calendar, travel, and communications management.

The role requires discretion, calm under pressure, and a professional executive presence in a fast-paced environment. The ideal candidate has 5–7 years of experience as an Executive/Personal Assistant, a relevant Bachelor's degree, and a track record in coordinating complex schedules, expense handling, and high-level communications.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, Hospitality Management, or related field.
• 5–7 years of experience as an Executive/Personal Assistant supporting C-level executives, expatriates, or senior leaders.
• Proven expertise in expense management, travel arrangements, calendar management, and executive coordination.
• Strong interpersonal skills, executive presence, and ability to remain calm under pressure.
• Highly discreet, detail-oriented, and service-driven.
• Willing to work full-time onsite (Monday-Friday, 9:00 AM-5:00 PM) and accommodate urgent tasks as needed.

Responsibilities

• Executive Support: Manage calendar, schedule meetings, coordinate travel arrangements, and oversee expense management.
• Personal Assistance: Handle personal errands, household coordination, and ad hoc tasks as required by the President.
• Communication & Coordination: Serve as the primary liaison between the President and internal/external stakeholders, ensuring timely and professional communication.
• Operational Efficiency: Support executive-level coordination, prepare reports, presentations, and ensure smooth execution of priorities.
• Confidentiality & Discretion: Manage sensitive matters with utmost professionalism, discretion, and emotional maturity.

Skills

Calendar management

Expense management

Travel arrangements

Executive coordination

Discretion

Communication

Education

Bachelor's degree in Business Administration, Management, Communications, Hospitality Management, or related field

Job description

Role Overview

The Executive Assistant will provide comprehensive support to the President, ensuring seamless coordination of professional and personal responsibilities. This role requires a highly discreet, adaptable, and service-oriented professional with strong executive presence and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Executive Support: Manage calendar, schedule meetings, coordinate travel arrangements, and oversee expense management.

• Personal Assistance: Handle personal errands, household coordination, and ad hoc tasks as required by the President.

• Communication & Coordination: Serve as the primary liaison between the President and internal/external stakeholders, ensuring timely and professional communication.

• Operational Efficiency: Support executive-level coordination, prepare reports, presentations, and ensure smooth execution of priorities.

• Confidentiality & Discretion: Manage sensitive matters with utmost professionalism, discretion, and emotional maturity.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, Hospitality Management, or related field.

• 5-7 years of experience as an Executive/Personal Assistant supporting C-level executives, expatriates, or senior leaders.

• Proven expertise in expense management, travel arrangements, calendar management, and executive coordination.

• Strong interpersonal skills, executive presence, and ability to remain calm under pressure.

• Highly discreet, detail-oriented, and service-driven.

• Willing to work full-time onsite (Monday-Friday, 9:00 AM-5:00 PM) and accommodate urgent tasks as needed.