Executive Administrative Assistant

MedSpecialized, Inc.; Cebu City; On-site; PHP 334,800 - 558,000; Full time

Benefits offered by this job

Paid Training Period

Paid time off—public holidays, vacation, and personal time off

Free Health insurance

Free Life insurance

Free Accident insurance

Company-sponsored outings

Discounted optical services

Job summary

MedSpecialized, Inc. is seeking an Executive Assistant in Cebu City to provide high-level administrative support to the Managing Partner. The position involves managing complex calendars, coordinating travel, and ensuring seamless communication across global initiatives.

The ideal candidate will have 3-5 years of relevant experience and strong technical skills. The role offers a competitive salary range of 30,000 PHP to 50,000 PHP, monthly bonuses, and various employee benefits.

Qualifications

• 3-5 years of experience as a Senior Executive Assistant or in C-suite support.
• Strong background in managing complex workflows and cross-time-zone calendars.
• Familiarity with PMP and/or Six Sigma principles.

Responsibilities

• Manage executive workflows and scheduling for the Managing Partner.
• Coordinate domestic and international travel logistics.
• Prepare executive briefs, meeting agendas, and expense reports.

Skills

Organizational discipline

Technical aptitude

Confidential data handling

Project tracking

High proficiency in MS Office/Google Workspace

Experience in international coordination

Job description

Position Overview

As an Executive Assistant, you will provide high-level administrative and operational support directly to the Managing Partner. This role requires strong organizational discipline, technical aptitude, and the ability to operate in a fast-paced, highly structured environment. You will manage executive workflows, coordinate international logistics, and ensure seamless communication across multiple business initiatives and global time zones.

Work Schedule and Arrangement

11:00 PM - 8:00 AM, Onsite

Office Location

8th floor Skyrise 4B Building, IT Park, Lahug, Cebu City, Cebu

Key Responsibilities

Executive Scheduling and Communication

• Manage a dynamic PST-aligned calendar, proactively resolving scheduling conflicts and optimizing time allocation.
• Draft, review, and organize executive correspondence with a strong focus on accuracy, tone, and professionalism.
• Coordinate communication with high-priority clients and stakeholders across multiple time zones.

Travel and Logistics Management

• Coordinate end-to-end domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Ensure adherence to preferred travel partners and airlines, including Southwest Airlines, United Airlines, Emirates, Air India, and Marriott-affiliated properties.
• Anticipate scheduling and logistical needs to ensure seamless executive travel experiences.

Project and Operations Support

• Support ongoing operational initiatives aligned with structured methodologies such as PMP and Six Sigma principles.
• Track deliverables, manage recurring tasks, and maintain organized project documentation.
• Utilize internal tools and systems, including the “lock” project management platform, to ensure workflow efficiency and visibility.

Administrative Oversight

• Prepare executive briefs, meeting agendas, and expense reports with a high level of accuracy.
• Organize, format, and maintain documentation related to key initiatives, including the “1,000 Families Initiative.”
• Support the preparation of pitch decks, compliance reports, and other strategic materials.

Requirements

• Senior Executive Assistant / C-suite support experience (3-5 years)
• Experience managing complex executive workflows, cross-time-zone calendars, and international coordination
• Strong background in confidential data handling and complex project tracking in structured environments
• Familiarity with PMP and/or Six Sigma principles
• High proficiency in MS Office or Google Workspace and ability to quickly adapt to internal systems/tools
• Proven ability to manage high-volume, fast-moving priorities across multiple stakeholders
• Experience producing accurate executive-level documents (briefs, reports, agendas, presentations)
• EB-5 or similar investment migration exposure is a plus and may be aligned with sales/commission opportunities

Salary and Monetary Benefits

• Monthly salary of 30,000 PHP - 50,000 PHP
• Monthly bonuses (to be paid quarterly)

Perks and Other Benefits

• Paid Training Period
• All national Philippines and USA holidays are observed
• Paid time off—public holidays, vacation, and personal time off
• Robust and effective Government Benefits Administration
• Lactation breaks (for breastfeeding moms)
• Discounted optical services with our partner clinic
• Free lunch/dinner and unlimited coffee and ice cream daily (for onsite employees)
• Free Health insurance with one (1) free dependent
• Free Life insurance
• Free Accident insurance
• Relocation allowance for new hires (from outside Cebu)
• Company-sponsored outings
• Interest-based employee clubs (DOTA, Basketball, Dance, Music, Photography, Yoga)