Executive Assistant to C-Suite

VAP (VA Platinum) | Outsourcing Experts; Philippines; On-site; PHP 334,800 - 558,000; Full time

Benefits offered by this job

Health Maintenance Organization (HMO) with dental coverage

Free mental-health consultations

Two-week paid holiday break

Fixed weekends off

Day-shift schedule

Job summary

VAP (VA Platinum) | Outsourcing Experts is seeking a highly professional Executive Assistant to support C Suite executives in Cebu City. This role demands exceptional organisational skills and experience in executive administration.

The ideal candidate will have at least 2 years of relevant experience and must be able to handle confidential tasks, manage busy calendars, and support project initiatives. A proactive attitude and strong communication abilities are essential, alongside proficiency in Microsoft Office and basic Canva usage.

Benefits include health coverage, paid holiday breaks, and fixed weekends off for a good work-life balance.

Qualifications

• Minimum 2 years of experience supporting C-Suite executives or in a leadership role in the BPO industry.
• Strong proficiency in managing executives' schedules and confidential documents.
• Excellent communication and problem-solving skills.

Responsibilities

• Manage executive calendars and schedules.
• Handle confidential documents and tasks with discretion.
• Prepare presentations and reports for executives.
• Coordinate with stakeholders effectively.
• Monitor project timelines and deliverables.

Skills

Executive administration

Calendar management

Stakeholder management

Problem-solving

Microsoft Office proficiency

Organisational skills

Multitasking

Verbal communication

Written communication

Resilience

Proactivity

Tools

Microsoft Excel

Microsoft PowerPoint

Canva

HubSpot

Job description

About the Role

We are looking for a highly professional and proactive Executive Assistant to support C Suite executives across executive coordination, confidential administration, project support, and stakeholder management. This role requires someone highly organised, resilient, and capable of handling fast‑paced executive‑level responsibilities with discretion and professionalism.

Ideal Candidate (Must Have Requirements)

• 2 years of work experience supporting CEOs, COOs, CCOs, or other C‑Suite executives, OR with at least 2 years of leadership experience in the BPO industry.
• Strong executive administration and calendar management experience
• Experience handling confidential documents and sensitive communications
• Project management experience
• Strong proficiency in Microsoft Office, especially Excel and PowerPoint
• Basic Canva usage experience
• Strong organisational, multitasking, and coordination skills
• Excellent written and verbal communication skills
• Problem‑solving and stakeholder management skills
• Highly resilient, proactive, and detail‑oriented
• Ability to work independently and manage competing priorities
• Must be able to work on‑site in our Cebu Site (IT Park, Cebu City)

Tasks and Responsibilities

• Manage executive calendars, meetings, travel, and schedules
• Handle confidential documents and bank‑related tasks with discretion
• Support executive and top management projects
• Prepare presentations, reports, and business documents
• Maintain organised executive records and files
• Support CRM related tasks using HubSpot
• Create presentations and materials using Canva
• Coordinate with internal and external stakeholders
• Monitor timelines, deliverables, and follow through on action items
• Provide administrative and operational support to executives

Benefits

• Health Maintenance Organization (HMO) with dental coverage and dependents
• Free mental‑health consultations
• Two‑week paid holiday break
• Fixed weekends off (Saturday and Sunday)
• Day‑shift schedule

Recruitment Process Requirements

• Strong and stable internet connection for uninterrupted video interviews
• Laptop or PC with webcam for online assessments and interviews