Executive Admin Manager

Private Advertiser; Taguig; Hybrid; PHP 450,000 - 750,000; Full time

Job summary

Private Advertiser is seeking an experienced Executive Assistant to support senior executives and company owners in Manila. The role involves managing calendars, coordinating meetings, and handling communications with discretion and professionalism.

You will coordinate projects and investments, prepare reports and presentations, and maintain confidential records. Strong organizational and communication skills are essential, along with integrity in handling sensitive information.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• At least 3 years of experience in executive support, project coordination, or administration.
• Experience supporting senior executives or business owners is an advantage.
• Experience in drafting company policies and procedures.
• Strong organizational, communication, and time-management skills.
• High level of professionalism, discretion, and integrity in handling confidential information.

Responsibilities

• Manage calendars, meetings, communications, and administrative tasks for senior executives and company owners.
• Coordinate projects, investments, and special initiatives to ensure timely completion.
• Prepare reports, presentations, meeting agendas, and minutes.
• Maintain records of projects, investments, confidential documents, and action items.
• Coordinate with internal teams, external partners, and stakeholders.
• Conduct research and provide administrative support for business and compliance requirements.

Skills

Calendar management

Project coordination

Administrative support

Research

Communication

Discretion & integrity

Education

Bachelor's degree in Business Administration, Management, or related field

Tools

MS Office

Documentation / Records management

Job description

Job Responsibilities

• Manage calendars, meetings, communications, and administrative tasks for senior executives and company owners.

• Coordinate projects, investments, and special initiatives to ensure timely completion.

• Prepare reports, presentations, meeting agendas, and minutes.

• Maintain records of projects, investments, confidential documents, and action items.

• Coordinate with internal teams, external partners, and stakeholders.

• Conduct research and provide administrative support for business and compliance requirements.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.

• At least 3 years of experience in executive support, project coordination, administration, or a similar role.

• Experience supporting senior executives or business owners is an advantage.

• Experience in drafting company policies and procedures.

• Strong organizational, communication, and time-management skills.

• High level of professionalism, discretion, and integrity in handling confidential information.