Admin Assistant

Hydrolab Company; Quezon City; On-site; PHP 223,200 - 334,800; Full time

Job summary

Hydrolab Company in Quezon City is hiring an Administrative Assistant to support various administrative tasks. The candidate will be responsible for managing office documents, handling calls and inquiries, scheduling appointments, and providing support for events and meetings. The ideal applicant will have a high school diploma, experience in office roles, and strong skills in office management and MS Office. Working on-site, the role requires excellent communication and organizational abilities.

Qualifications

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience as an Administrative Assistant or in other office support roles.
• Strong knowledge of office management systems and procedures.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both written and verbal.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and collaboratively in a team environment.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Manage and maintain office files, records, and documents (both physical and electronic).
• Answer and direct phone calls, take messages, and handle inquiries from clients, vendors, and employees.
• Schedule and coordinate appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Assist with the organization and coordination of company events, meetings, and conferences.
• Handle incoming and outgoing mail, packages, and deliveries.
• Monitor office supplies and reorder when necessary.
• Assist with data entry and maintain databases.
• Provide general office support to various departments or staff members as needed.
• Assist with the preparation and filing of expense reports, invoices, and other financial documents.
• Perform other administrative duties and projects as assigned.

Skills

Office management systems

MS Office (Word, Excel, PowerPoint, Outlook)

Communication skills

Organizational skills

Problem-solving skills

Attention to detail

Education

High school diploma or equivalent

Job description

On-site - Quezon City No Exp Required Diploma Full-time

Job Summary

We are seeking a reliable and detail-oriented Administrative Assistant to support our team with a variety of administrative and clerical tasks. The ideal candidate will be highly organized, efficient, and capable of managing multiple tasks simultaneously in a fast-paced environment.

Key Responsibilities

• Manage and maintain office files, records, and documents (both physical and electronic).
• Answer and direct phone calls, take messages, and handle inquiries from clients, vendors, and employees.
• Schedule and coordinate appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Assist with the organization and coordination of company events, meetings, and conferences.
• Handle incoming and outgoing mail, packages, and deliveries.
• Monitor office supplies and reorder when necessary.
• Assist with data entry and maintain databases.
• Provide general office support to various departments or staff members as needed.
• Assist with the preparation and filing of expense reports, invoices, and other financial documents.
• Perform other administrative duties and projects as assigned.

Qualifications

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience as an Administrative Assistant or in other office support roles.
• Strong knowledge of office management systems and procedures.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both written and verbal.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and collaboratively in a team environment.
• Discretion and confidentiality in handling sensitive information.

Working Location

On-site in Quezon City.