EXECUTIVE ADMIN

FINEX.PH LENDING SOLUTIONS CORP; Makati; Vor Ort; PHP 240.000 - 420.000; Vollzeit

Zusammenfassung

FINEX.PH Lending Solutions Corp. is seeking an Executive Admin Staff to provide comprehensive administrative support to the HR Manager and company owners in our Makati office.

You will handle reception, document preparation, meeting coordination, records maintenance, and confidential matters with discretion, contributing to smooth day-to-day operations and professional image of the company.

Qualifikationen

• Bachelor's degree in Business Administration, Office Administration, Management, Human Resources, or related field.
• 1–2 years of administrative support, executive assistance, reception, or office operations
• Proficient with Microsoft Office and Google Workspace
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to handle confidential information with discretion
• Proactive, resourceful, and reliable, able to work independently
• Professional demeanor and interpersonal skills
• Willing to perform a mix of admin and coordination tasks

Aufgaben

• Serve as first point of contact for clients, visitors, and vendors.
• Provide administrative support to HR Manager and company owners.
• Prepare documents, presentations, and Minutes of Meetings.
• Coordinate meetings, schedules, and room reservations.
• Maintain organized company records and reports.
• Monitor office supplies and inventory with vendors.
• Ensure office cleanliness and proper upkeep.
• Assist with insurance documentation where applicable.
• Support onboarding and offboarding HR activities.
• Handle confidential information with discretion.

Kenntnisse

Communication skills

Organizational skills

Time management

Attention to detail

Discretion

Independent worker

Ausbildung

Bachelor's degree in Business Administration / Office Administration / Management / Human Resources

Tools

MS Word

MS Excel

PowerPoint

Google Workspace

Jobbeschreibung

About the role

FINEX.PH Lending Solutions Corp. is looking for a highly organized, proactive, and trustworthy Executive Admin Staff to provide administrative, receptionist, general services, and executive support to the HR Manager and Company Owners. The successful candidate will help ensure the smooth day-to-day operations of the office, maintain organized company records, coordinate meetings and events, assist with insurance-related documentation, and handle confidential administrative matters with professionalism and discretion.

Key responsibilities

• Serve as the first point of contact for clients, visitors, suppliers, and other guests; answer and direct incoming calls, emails, and inquiries to the appropriate personnel
• Perform daily administrative tasks to support efficient office operations, including preparing, organizing, filing, and maintaining company documents, reports, and correspondence
• Coordinate meetings, appointments, schedules, and room reservations; prepare meeting materials and administrative requirements
• Monitor office supplies, pantry items, and administrative inventory; coordinate with suppliers, building administration, and service providers
• Help maintain the cleanliness, orderliness, and proper upkeep of the office; coordinate with housekeeping personnel and report maintenance concerns
• Provide administrative support to the HR Manager and Company Owners, including scheduling appointments, preparing documents and presentations, and preparing Minutes of Meetings
• Assist in processing and coordinating insurance-related requirements, transactions, and documentation
• Assist in organizing company events, management meetings, and other business activities; coordinate with venues, suppliers, caterers, and event service providers
• Assist the Company Owners with assigned personal and executive administrative matters, including household staff salary payments and household bill payments as authorized
• Assist in maintaining employee 201 files and personnel records; support onboarding and offboarding documentation and HR activities

About you

• Graduate of a Bachelor's degree in Business Administration, Office Administration, Management, Human Resources, or a related field; relevant experience may also be considered
• Preferably with at least 1–2 years of experience in administrative support, executive assistance, reception, or office operations
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint, and familiar with Google Workspace
• Excellent written and verbal communication skills
• Strong organizational, time-management, and multitasking abilities
• High attention to detail and accuracy in preparing documents and maintaining records
• Trustworthy and capable of handling confidential company and personal information
• Proactive, resourceful, dependable, and able to work independently with minimal supervision
• Professional demeanor and good interpersonal skills
• Willing to perform a combination of administrative, coordination, and general office support tasks

About us

FINEX.PH Lending Solutions Corp. is seeking a dependable and detail-oriented individual who can manage a wide range of administrative responsibilities while maintaining professionalism, confidentiality, and a service-oriented attitude.