Executive Admin & Office Operations Lead

FINEX.PH LENDING SOLUTIONS CORP; Makati; On-site; PHP 240,000 - 420,000; Full time

Job summary

FINEX.PH Lending Solutions Corp. is seeking an Executive Admin Staff to provide comprehensive administrative support to the HR Manager and company owners in our Makati office.

You will handle reception, document preparation, meeting coordination, records maintenance, and confidential matters with discretion, contributing to smooth day-to-day operations and professional image of the company.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, Human Resources, or related field.
• 1–2 years of administrative support, executive assistance, reception, or office operations
• Proficient with Microsoft Office and Google Workspace
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to handle confidential information with discretion
• Proactive, resourceful, and reliable, able to work independently
• Professional demeanor and interpersonal skills
• Willing to perform a mix of admin and coordination tasks

Responsibilities

• Serve as first point of contact for clients, visitors, and vendors.
• Provide administrative support to HR Manager and company owners.
• Prepare documents, presentations, and Minutes of Meetings.
• Coordinate meetings, schedules, and room reservations.
• Maintain organized company records and reports.
• Monitor office supplies and inventory with vendors.
• Ensure office cleanliness and proper upkeep.
• Assist with insurance documentation where applicable.
• Support onboarding and offboarding HR activities.
• Handle confidential information with discretion.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Discretion

Independent worker

Education

Bachelor's degree in Business Administration / Office Administration / Management / Human Resources

Tools

MS Word

MS Excel

PowerPoint

Google Workspace

Job description

FINEX.PH Lending Solutions Corp. is seeking an Executive Admin Staff to provide comprehensive administrative support to the HR Manager and company owners in our Makati office.

You will handle reception, document preparation, meeting coordination, records maintenance, and confidential matters with discretion, contributing to smooth day-to-day operations and professional image of the company.