Events Officer

Converge ICT Solutions Inc.; Pasig; On-site; PHP 446,000 - 1,004,000; Full time

Job summary

Converge ICT Solutions Inc. is seeking an experienced events professional to lead planning, logistics, and execution of corporate events in Metro Manila. You will coordinate themes, venues, AV setups, budgeting, and post-event analysis to maximize ROI.

The role requires strong organizational skills, the ability to manage multiple stakeholders, and willingness to work irregular hours including evenings and weekends based on event schedules.

Qualifications

• Bachelor's degree in Hospitality Management, Event Management, Public Relations, Marketing, or related field.
• Typically 2–5 years of proven experience coordinating or managing professional events.
• Experience with event management software or project management tools.

Responsibilities

• Event Planning & Strategy: conceptualize themes, plan timelines, milestones, and align with goals.
• Logistics & Venue Management: source venues, arrange catering, AV, seating, and production.
• Vendor & Stakeholder Management: negotiate contracts and manage relationships with external partners.
• Budget Control: draft budgets, track expenses, handle invoicing, ensure cost-effectiveness.
• Marketing & Promotion: design invitations, materials, and social media campaigns to drive attendance.
• On-Site Execution: main point of contact for registration, schedules, and issue resolution.
• Post-Event Evaluation: debriefs, attendee feedback analysis, ROI and KPI reporting.

Skills

Excellent organizational skills

Strong multi-tasking abilities

Negotiation and vendor management

Calm crisis management under pressure

Education

Bachelor's degree in Hospitality Management, Event Management, Public Relations, Marketing, or related field

Tools

Event management software

Project management tools

Job description

• Event Planning & Strategy: Conceptualize event themes, plan timelines, establish project milestones, and ensure alignment with marketing or organizational goals.

• Logistics & Venue Management: Source and book venues, arrange catering, coordinate audio-visual (AV) setups, manage seating arrangements, and oversee technical production (both in-person and digital/webinar platforms).

• Vendor & Stakeholder Management: Negotiate contracts and manage relationships with external suppliers, speakers, entertainers, and partners.

• Budget Control: Draft event budgets, track expenses strictly, handle invoicing, and ensure the event is delivered cost-effectively without sacrificing quality.

• Marketing & Promotion: Collaborate with PR and creative teams to design invitations, promotional materials, and social media campaigns to drive attendance.

• On-Site Execution: Act as the main point of contact on the day of the event to handle registration, manage schedules, troubleshoot issues, and ensure smooth operations.

• Post-Event Evaluation: Conduct post-event debriefs, analyze attendee feedback, compile data reports, and measure Return on Investment (ROI) or key success metrics.

Qualifications

• Bachelor's degree in Hospitality Management, Event Management, Public Relations, Marketing, or a related field.

• Typically 2-5 years of proven experience coordinating or managing professional events.

• Exceptional organizational skills, multi-tasking abilities, sharp negotiation tactics, and calm crisis management under pressure.

• Experience with event management software or project management tools

• Willingness to work irregular hours, including evenings and weekends, depending on event schedules.