EVENT PLANNING SUPERVISOR

Stotsenberg Leisure Park and Hotel Corporation; Taguig; On-site; PHP 900,000 - 1,200,000; Full time

Job summary

Stotsenberg Leisure Park and Hotel Corporation seeks an Events Planning Supervisor to conceptualize, coordinate, and execute high-impact offline events that align with brand standards and partner objectives. You will lead a team, collaborate with the Events Manager, and manage external partners to deliver memorable experiences within budget.

You will drive event concept development, sponsor integration, budget management, logistics, and on-site execution, with post-event evaluation to sharpen

Qualifications

• Bachelor's degree in Event Management, Marketing, Communications, or a related field.
• Proven experience in event planning and execution.
• Background or experience in luxury retail events is a plus.
• Creativity and strategic thinking.
• Strong verbal and written communication skills.
• A proactive and solutions-oriented mindset.
• Proven ability to work collaboratively within a team.
• Meticulous attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to adapt to changing priorities and thrive in a fast-paced environment.
• Ability to work flexible hours, including evenings and weekends, as required.
• Basic networking skills can be beneficial for establishing and maintaining relationships with vendors, suppliers, and other event-related partners.

Responsibilities

• Conceptualize creative event concepts aligned with management expectations.
• Design event ideas, campaigns, and strategies.
• Integrate sponsors and partners into concepts.
• Identify and secure sponsorship opportunities and negotiate contracts.
• Build relationships with sponsors and partners.
• Manage event budgets and negotiate terms.
• Track ROI and performance metrics.
• Coordinate logistics, including booths and activations.
• Oversee on-site sponsor activations.
• Collect feedback and drive improvements with data.

Skills

Creativity

Strategic thinking

Verbal communication

Written communication

Attention to detail

Team collaboration

Proactive mindset

Solutions oriented

Time management

Networking basics

Education

Bachelor's degree in Event Management, Marketing, Communications, or related field

Tools

Microsoft Office Suite

Job description

The Events Planning Supervisor is crucial in conceptualizing, coordinating, and executing high-impact offline events for the brand and its players. This role requires strong organizational skills, leadership capabilities, and a strategic approach to event planning to deliver memorable experiences that meet the company's standards and management's expectations. The Events Planning Supervisor collaborates closely with the Events Manager, leads a team of specialists, and works with external partners to ensure events are executed seamlessly, meet objectives, and stay within budget.

Event Conceptualization and Design

• Develop creative and innovative event concepts in line with management expectations.
• Design event ideas, campaigns, and strategies to create memorable experiences for participants and target audiences.
• Develop creative event concepts that strategically integrate sponsors and partners to maximize mutual benefits.
• Collaborate with vendors and suppliers to secure necessary services and materials.

Sponsorship and Partnership Management

• Identify and secure sponsorship opportunities, negotiate contracts, and ensure alignment with event objectives.
• Cultivate and maintain relationships with sponsors and partners, ensuring their needs and expectations are met.
• Collaborate with sponsors and partners on branding opportunities, activations, and other collaborative elements.

Budget Management

• Develop and manage event budgets and negotiate favorable terms with suppliers and event partners.
• Track and report on sponsorship and partnership ROI and performance metrics.

Logistics Coordination

• Coordinate all logistical aspects of events, including those related to sponsors and partners (booth setups, signage, activations, etc.).
• Manage communication between sponsors, partners and internal teams.

On-Site Event Execution

• Oversee on-site management of sponsor and partner activations, ensuring seamless integration into the overall event.

Post-Event Evaluation

• Collect feedback from participants and stakeholders.
• Work with the Data Analysis Team to use data and insights to improve future events, maintaining a competitive edge in the market.
• Bachelor's degree in Event Management, Marketing, Communications, or a related field.
• Proven experience in event planning and execution.
• Background or experience in luxury retail events is a plus.
• Creativity and strategic thinking.
• Strong verbal and written communication skills.
• A proactive and solutions-oriented mindset.
• Proven ability to work collaboratively within a team.
• Meticulous attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to adapt to changing priorities and thrive in a fast-paced environment.
• Ability to work flexible hours, including evenings and weekends, as required.
• Basic networking skills can be beneficial for establishing and maintaining relationships with vendors, suppliers, and other event-related partners.