Event Project Manager

Philippine Dragon Media Network Corp.; Makati; On-site; PHP 600,000 - 900,000; Full time

Job summary

Philippine Dragon Media Network Corp. is seeking an Events Project Manager to oversee planning and execution of company and client events from pre-production through post-event completion.

The role coordinates internal teams, clients, suppliers, venues, and talents onsite, with a focus on managing fast-paced, multi-part projects. The ideal candidate will have 2–3 years in events or project management, strong communication, and the ability to work onsite, including weekends or travel as required.

Qualifications

• Bachelor's degree in Events Management, Marketing, or related field.
• 2–3 years of experience in events or project management.
• Experience with corporate brand activations and large-scale productions.
• Strong organizational, negotiation, and communication skills.
• Willing to work onsite, weekends, or travel as needed.

Responsibilities

• Lead end-to-end planning, coordination, and execution of events and activations.
• Develop project timelines, schedules, production plans, checklists, and manpower.
• Coordinate with clients to understand requirements, timelines, and expectations.
• Manage suppliers, venues, production teams, talents, and external partners.
• Conduct venue visits, site setup, rehearsals, and event execution.
• Assign responsibilities to staff and brief teams before execution.
• Monitor progress and ensure timely delivery of all deliverables.
• Coordinate event logistics including equipment, transport, and meals.
• Assist in sourcing suppliers and obtaining quotations when needed.
• Monitor budgets and coordinate expenses with Admin and Finance.
• Identify issues and prepare contingency plans for events.
• Handle live-event decisions and ensure brand guidelines onsite.
• Maintain event documentation and post-event reports.

Skills

Project management

Event planning

Vendor coordination

Budgeting

Communication

Education

Bachelor's degree in Events Management, Marketing, Communications, Business Administration, Hospitality Management

Tools

MS Office

Vendor management systems

Job description

Job description:

Employment Type: Full-Time

Work Setup: Onsite / Field-Based as required by projects and events

Job Overview

We are looking for an organized, proactive, and hands-on Events Project Manager who will oversee the planning and execution of company and client events from pre-production through event day and post-event completion.

The role will serve as the main coordinator among internal teams, clients, suppliers, talents, venues, and other project stakeholders. The ideal candidate should be comfortable working in a fast-paced environment, managing multiple moving parts, and being onsite during events.

Key Responsibilities

• Lead the end-to-end planning, coordination, and execution of events and activations.
• Develop project timelines, event schedules, production plans, checklists, and manpower requirements.
• Coordinate closely with clients to understand event requirements, deliverables, timelines, and expectations.
• Manage and coordinate with suppliers, venues, production teams, talents, KOLs/influencers, contractors, and other external partners.
• Conduct ocular visits and assist with venue assessment, ingress, setup, rehearsals, event proper, and egress.
• Assign responsibilities to event staff and ensure all teams are properly briefed before execution.
• Monitor project progress and ensure all deliverables are completed according to the agreed timeline.
• Coordinate event logistics, including equipment, transportation, manpower, materials, meals, accommodation, and other operational requirements.
• Assist in sourcing and evaluating suppliers and obtaining quotations when needed.
• Monitor project/event budgets and coordinate expenses, purchase requests, reimbursements, and supplier payments with the Admin and Finance teams.
• Identify potential operational issues and prepare contingency plans before the event.
• Handle urgent concerns and make appropriate decisions during live events.Ensure client requirements and brand guidelines are properly implemented onsite.
• Maintain organized project documentation, including contracts, quotations, attendance/manpower records, receipts, and event files.
• Prepare and submit post-event reports, documentation, and project completion reports.
• Conduct post-event evaluation and provide recommendations for improving future projects.
• Perform other event and project-related responsibilities as assigned by management.

Qualifications

• Bachelor's degree in Events Management, Marketing, Communications, Business Administration, Hospitality Management, or a related field.
• Preferably with 2–3 years of experience in events, project management, activations, production, or a similar role.
• Experience handling corporate events, brand activations, automotive events, esports/gaming events, or large-scale productions is an advantage.
• Strong project management, organization, and time-management skills.
• Able to manage multiple stakeholders, suppliers, and deliverables simultaneously.
• Strong communication and negotiation skills.
• Comfortable working directly with clients and management.
• Able to work independently and make decisions during event execution.
• Willing to work onsite, on weekends, holidays, or extended hours when required by event schedules.
• Willing to travel to event venues and project locations as needed.

What We're Looking For

Someone who is highly organized, resourceful, detail-oriented, and solutions-driven. Since events can involve last-minute changes, the Events Project Manager should be able to remain composed, communicate clearly, and quickly coordinate solutions while keeping the project on schedule.