Event Project Manager

Philippine Dragon Media Network Corp.; Philippines; On-site; PHP 502,000 - 837,000; Full time

Job summary

Philippine Dragon Media Network Corp. is seeking an organized Events Project Manager to oversee planning and execution of company and client events from pre-production through post-event completion. You will coordinate among internal teams, clients, suppliers, venues, talents, and other stakeholders, and be onsite during events.

The role requires the ability to manage multiple moving parts in a fast-paced environment, travel to venues, and work weekends or extended hours as needed.

Qualifications

• Bachelor's degree in Events Management, Marketing, Communications, Business Administration, Hospitality Management or related field.
• 2-3 years of experience in events, project management, activations, or similar roles.
• Experience with corporate events, brand activations, automotive events, esports/gaming events, or large-scale productions is a plus.

Responsibilities

• Lead end-to-end planning, coordination, and execution of events and activations.
• Develop project timelines, schedules, production plans, checklists, and manpower needs.
• Coordinate with clients to understand requirements, deliverables, and timelines.
• Manage suppliers, venues, production teams, talents, and other partners.
• Conduct site visits, venue assessment, and setup coordination.
• Brief event staff and assign responsibilities for execution.
• Monitor progress and ensure deliverables meet timelines.
• Coordinate logistics including equipment, transport, food, accommodation, and materials.
• Source and evaluate suppliers and obtain quotations when needed.
• Monitor budgets, requisitions, reimbursements, and supplier payments with Admin/Finance.
• Identify operational issues and prepare contingency plans.
• Handle urgent concerns during live events and make decisions.
• Ensure brand guidelines are followed onsite and maintain documentation.
• Prepare post-event reports and evaluations with recommendations.

Skills

Project management

Communication

Time management

Stakeholder management

Negotiation

Onsite execution

Problem solving

Team coordination

Education

Bachelor's degree in Events Management, Marketing, Communications, Business Administration, Hospitality Management

Job description

Job description:

Employment Type: Full-Time
Work Setup: Onsite / Field-Based as required by projects and events

Job Overview

We are looking for an organized, proactive, and hands-on Events Project Manager who will oversee the planning and execution of company and client events from pre-production through event day and post-event completion.

The role will serve as the main coordinator among internal teams, clients, suppliers, talents, venues, and other project stakeholders. The ideal candidate should be comfortable working in a fast-paced environment, managing multiple moving parts, and being onsite during events.

Key Responsibilities

• Lead the end-to-end planning, coordination, and execution of events and activations.
• Develop project timelines, event schedules, production plans, checklists, and manpower requirements.
• Coordinate closely with clients to understand event requirements, deliverables, timelines, and expectations.
• Manage and coordinate with suppliers, venues, production teams, talents, KOLs/influencers, contractors, and other external partners.
• Conduct ocular visits and assist with venue assessment, ingress, setup, rehearsals, event proper, and egress.
• Assign responsibilities to event staff and ensure all teams are properly briefed before execution.
• Monitor project progress and ensure all deliverables are completed according to the agreed timeline.
• Coordinate event logistics, including equipment, transportation, manpower, materials, meals, accommodation, and other operational requirements.
• Assist in sourcing and evaluating suppliers and obtaining quotations when needed.
• Monitor project/event budgets and coordinate expenses, purchase requests, reimbursements, and supplier payments with the Admin and Finance teams.
• Identify potential operational issues and prepare contingency plans before the event.
• Handle urgent concerns and make appropriate decisions during live events.
• Ensure client requirements and brand guidelines are properly implemented onsite.
• Maintain organized project documentation, including contracts, quotations, attendance/manpower records, receipts, and event files.
• Prepare and submit post-event reports, documentation, and project completion reports.
• Conduct post-event evaluation and provide recommendations for improving future projects.
• Perform other event and project-related responsibilities as assigned by management.

Qualifications

• Bachelor's degree in Events Management, Marketing, Communications, Business Administration, Hospitality Management, or a related field.
• Preferably with 2-3 years of experience in events, project management, activations, production, or a similar role.
• Experience handling corporate events, brand activations, automotive events, esports/gaming events, or large-scale productions is an advantage.
• Strong project management, organization, and time-management skills.
• Able to manage multiple stakeholders, suppliers, and deliverables simultaneously.
• Strong communication and negotiation skills.
• Comfortable working directly with clients and management.
• Able to work independently and make decisions during event execution.
• Willing to work onsite, on weekends, holidays, or extended hours when required by event schedules.
• Willing to travel to event venues and project locations as needed.

What We're Looking For

Someone who is highly organized, resourceful, detail-oriented, and solutions-driven. Since events can involve last-minute changes, the Events Project Manager should be able to remain composed, communicate clearly, and quickly coordinate solutions while keeping the project on schedule.