EOI - Billing & Collection Assistant (Capas, Tarlac)

CBRE GWS IFM PHILS. CORP.; Capas; On-site; PHP 223,000 - 357,000; Full time

Job summary

CBRE GWS IFM PHILS. CORP. is seeking a billing and collections specialist in Capas, Tarlac, to manage rent and utilities billing processes and collections. The role involves auditing payment requests, maintaining tenant ledgers, and ensuring timely cash collection.

You will collaborate with accounting, prepare regular reports, and handle delinquencies while adhering to internal controls and company policies. Fresh graduates with relevant training are welcome.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• At least 6 months of billing and collections experience.
• Fresh graduates with relevant on-the-job training encouraged.
• Strong understanding of property management/real estate with high attention to detail.

Responsibilities

• Review funding and payment requests for accuracy and authorization.
• Maintain accounts receivable and tenant ledgers.
• Audit invoices, POs, and financial records for accuracy.
• Contact customers to discuss outstanding payments and resolve discrepancies.
• Generate reports on outstanding invoices, collections, and cash flow status.
• Coordinate with accounting to resolve billing errors.

Skills

Billing and collections

Analytical skills

Attention to detail

OPEX/CAPEX reporting

Education

Bachelor's degree in accounting/finance

Tools

Excel

QNE

QuickBooks

SAP

Job description

JOB SUMMARY

Under limited supervision, performs billing and collection duties of the Rent and Utilities of CBRE clients and properties. Performs related duties as assigned.

DUTIES AND RESPONSIBILITIES

• Reviews and audits funding and payment requests for accuracy, documentation, and authorization in accordance with established operating procedures.

• Ensure account receivables are maintained/updated of all transactions and participate in various acquisitions processes within required timeframe and ensure compliance to all internal controls and company policies.

• Prepare and maintain Tenant's Ledger with proper Aging of Accounts Receivable to update Rental and Utility billings and collections record.

• Monitor and manage accounts receivable to ensure timely payment collection from customers.

• Review and verify accuracy of invoices, purchase orders, and other financial records.

• Contact customers by phone, email, or mail to discuss outstanding payments and resolve any payment discrepancies.

• Collaborate with the accounting department to reconcile and resolve any payment discrepancies or billing errors.

• Generate and send regular reports to management regarding outstanding invoices, collection activities, and cash flow status.

• Processes delinquent accounts for collection; prepares notices for delivery to customers; monitors reports for transfer of bills, adjustments, applies late fees, adjustment reversals, processes online payments, processes bad debt write offs, payment redistribution, over-short adjustment process, transfer of overpayments, correspondence, etc.

• Responds to and resolves issues and requests from management teams and clients regarding various accounting issues and reports in relation to Billing and Collection.

• Participates in budgeting and forecasting for assigned property portfolio, new property and client transitions, and client audit requests.

• Monitors scope of services delivered and provides feedback to manager regarding any changes in scope.

• Coordinates work with other team members within single point-of-contact (SPOC) guidelines.

JOB QUALIFICATIONS

• Bachelor's degree in accounting, Finance, or any related field.

• At least 6 months of experience in billing and collections, or property management accounting, real estate finance, or any related industry.

• Fresh graduates with relevant on-the-job training are encourage to apply.

• Strong understanding of property management and real estate development, and a high level of attention to detail with excellent analytical skills.

• Proficient in Microsoft Excel and experience with accounting software, especially QNE, QuickBooks, or SAP, is a significant advantage.

• Knowledge in preparation of documentation pertaining to documentation and financial close out.

• Strong background in OPEX/ CAPEX Financial reporting.

• Amenable to work in Capas, Tarlac

• Amenable to work from Mondays to Saturdays