Documentation Associate

Lean Solutions Group; Makati; On-site; PHP 240,000 - 360,000; Full time

Job summary

Lean Solutions Group (LSG) is seeking a detail-oriented Logistics Documentation Associate to support import compliance and regulatory workflows across our logistics and sales divisions. You will oversee import documentation for container shipments and maintain structured records.

Join a multicultural, people-first environment where you can grow your skills, learn FDA standards and HACCP practices, and contribute to audit readiness while coordinating with international suppliers and internal

Qualifications

• Bachelor’s degree in Supply Chain, Logistics, Business Administration, or related fields; administrative background in supply chain or regulatory operations is preferred.
• Hands-on experience with Microsoft Office Suite (SharePoint, Excel, Word), project management platforms like Asana, and digital file structures.
• Strong organizational abilities, high attention to detail, excellent professional communication skills, and an eagerness to learn complex regulatory frameworks.

Responsibilities

• Import verification and operations: review manifests and cargo details to determine regulatory requirements and secure clearance docs.
• Food safety and regulatory compliance: build knowledge of FDA standards, HACCP, FSMA traceability to assess vendor docs.
• Document management and audit readiness: maintain vendor compliance repositories in SharePoint and monitor expiration dates.
• Cross-departmental and client support: address customer compliance requests for sales and track tasks in Asana.
• Workflow optimization: use office software and AI tools to streamline administrative processes.

Skills

Attention to detail

Organizational skills

Professional communication

Regulatory knowledge

Education

Bachelor's degree in Supply Chain, Logistics, Business Administration, or related fields

Tools

SharePoint

Excel

Word

Asana

Digital file structures

Job description

Join Our Team at Lean Solutions Group (LSG)!

Lean Solutions Group (LSG) is a next-generation solutions provider combining AI-driven automation, industry expertise, and tech-powered talent. Built in the demanding Supply Chain sector, our model now supports 600+ clients across multiple industries, powered by 10,000+ employees in five countries. We help businesses achieve immediate efficiency, long-term resilience, and scalable growth by integrating intelligent technology, optimized processes, and high-performance teams.

At LSG, we believe in your talent and your potential. Join a multicultural, people-first environment where you can grow, sharpen your skills, and unlock new career opportunities. Here, every day brings fresh challenges, collaboration, and purpose.

Our Mission:

Transform business challenges into lasting success through purpose-built teams, technology, and expertise.

Our Vision:

A world where people, empowered by technology, turn any challenge into a catalyst for growth.

Job Overview

We are seeking a detail-oriented Logistics Documentation Associate to support administrative, operational, and regulatory workflows across our logistics and sales divisions. In this role, you will oversee import compliance documentation for incoming container shipments, maintain structured regulatory records, and resolve client compliance inquiries.

Key Responsibilities

• Import Verification & Operations: Review container manifests and cargo details to determine regulatory requirements; coordinate with logistics teams and international suppliers to secure and verify import clearance documentation.

• Food Safety & Regulatory Compliance: Build domain knowledge in FDA standards, HACCP protocols, and FSMA traceability regulations to assess vendor documentation accuracy.

• Document Management & Audit Readiness: Maintain organized vendor compliance repositories in SharePoint, monitor expiration dates for facility certifications and HACCP letters, and support audit preparation.

• Cross-Departmental & Client Support: Address customer compliance requests for the sales team and track compliance and sustainability tasks using Asana.

• Workflow Optimization: Utilize modern office software, digital file management systems, and safe AI tools to streamline administrative operations.

Qualifications & Competencies

• Education & Experience: Bachelor’s degree in Supply Chain, Logistics, Business Administration, or related fields; administrative background in supply chain or regulatory operations is preferred.

• Technical Proficiency: Hands‑on experience with Microsoft Office Suite (SharePoint, Excel, Word), project management platforms like Asana, and digital file structures.

• Core Competencies: Strong organizational abilities, high attention to detail, excellent professional communication skills, and an eagerness to learn complex regulatory frameworks.