Logistics Documentation Associate

Private Advertiser; Makati; On-site; PHP 300,000 - 420,000; Full time

Job summary

Private Advertiser in Makati aims to hire a meticulous Logistics Documentation Associate to support administrative, regulatory, and operational workflows across our logistics and sales teams. You will oversee import compliance documentation for container shipments and maintain structured regulatory records.

The role emphasizes accuracy, cross-departmental collaboration, and proactive file management using SharePoint and Asana, with a focus on FDA standards, HACCP, and FSMA traceability.

Qualifications

• Bachelor’s degree in Supply Chain, Logistics, Business Administration, or related fields; administrative background in supply chain or regulatory operations is preferred.
• Hands-on experience with Microsoft Office Suite (SharePoint, Excel, Word), project management platforms like Asana, and digital file structures.
• Strong organizational abilities, high attention to detail, excellent professional communication skills, and an eagerness to learn complex regulatory frameworks.

Responsibilities

• Review container manifests and cargo details to determine regulatory requirements.
• Coordinate with logistics teams and international suppliers to secure and verify import clearance documentation.
• Build domain knowledge in FDA standards, HACCP protocols, and FSMA traceability regulations to assess vendor documentation accuracy.
• Maintain organized vendor compliance repositories in SharePoint and monitor expiration dates for facility certifications and HACCP letters.
• Support audit preparation and address customer compliance requests for the sales team using Asana.

Skills

Strong organizational abilities

High attention to detail

Excellent professional communication

Eagerness to learn regulatory frames

Education

Bachelor’s degree in Supply Chain / Logistics / Business Administration

Tools

SharePoint

Excel

Word

Asana

Digital file management

Job description

Job Overview

We are seeking a detail-oriented Logistics Documentation Associate to support administrative, operational, and regulatory workflows across our logistics and sales divisions. In this role, you will oversee import compliance documentation for incoming container shipments, maintain structured regulatory records, and resolve client compliance inquiries.

Key Responsibilities

• Import Verification & Operations: Review container manifests and cargo details to determine regulatory requirements; coordinate with logistics teams and international suppliers to secure and verify import clearance documentation.

• Food Safety & Regulatory Compliance: Build domain knowledge in FDA standards, HACCP protocols, and FSMA traceability regulations to assess vendor documentation accuracy.

• Document Management & Audit Readiness: Maintain organized vendor compliance repositories in SharePoint, monitor expiration dates for facility certifications and HACCP letters, and support audit preparation.

• Cross-Departmental & Client Support: Address customer compliance requests for the sales team and track compliance and sustainability tasks using Asana.

• Workflow Optimization: Utilize modern office software, digital file management systems, and safe AI tools to streamline administrative operations.

Qualifications & Competencies

• Education & Experience: Bachelor’s degree in Supply Chain, Logistics, Business Administration, or related fields; administrative background in supply chain or regulatory operations is preferred.

• Technical Proficiency: Hands-on experience with Microsoft Office Suite (SharePoint, Excel, Word), project management platforms like Asana, and digital file structures.

• Core Competencies: Strong organizational abilities, high attention to detail, excellent professional communication skills, and an eagerness to learn complex regulatory frameworks.