DOCUMENT CONTROLLER (URGENT - CEBU CITY)

Staff Alliance Inc.; Cebu City; On-site; PHP 240,000 - 360,000; Full time

Job summary

Staff Alliance Inc. in Cebu City is seeking a detail-oriented Document Controller to manage project documentation. You will organize, label, store, and ensure accessibility of drawings, contracts, and correspondence in both physical and digital formats.

Responsibilities include implementing document control procedures, maintaining version control, generating status reports, and coordinating with engineers and project managers to keep documentation up to date and ready for audits.

Qualifications

• Bachelor's degree in any field.
• Two years of working experience.
• Proficient in MS Office, especially Excel.
• Strong written and verbal communication.

Responsibilities

• Organize and maintain project documentation, including drawings, specifications, contracts, and correspondence.
• Implement document control procedures and ensure version control and audit trails.
• Review documents for accuracy and coordinate with teams to ensure timely submission.
• Generate reports on document status and support project meetings.

Skills

MS Office proficiency

Communication skills

Organizational skills

Writing skills

Attention to detail

Excel

Education

Bachelor's degree

Tools

MS Office

Excel

Job description

DUTIES & RESPONSIBILITIES

a. Job Summary:

The Document Controller is responsible for managing and maintaining all project-related documentation in an organized and systematic manner. This role ensures that all documents are accurate, up-to-date, and accessible to relevant stakeholders while adhering to company policies and procedures.

b. Functional Duties & Responsibilities:

Document Management

1. Organize and maintain project documentation, including drawings, specifications, contracts, and correspondence.

2. Ensure documentation is properly labeled and stored in both physical and digital formats.

Document Control Procedures

1. Implement and manage document control processes to ensure compliance with regulatory and organizational standards.

2. Monitor the flow of documents through the project lifecycle, maintaining version control and an accurate audit trail.

Quality Assurance

1. Review incoming documents for accuracy and completeness before distribution to relevant parties.

2. Coordinate with project teams to ensure that all required documentation is submitted on time

Reporting

1. Generate reports on document status, including pending documents, approvals, and any issues that arise.

2. Assist in preparing project reports and presentations by providing necessary documentation.

3. Work closely with project managers, engineers, and other stakeholders to facilitate document sharing and collaboration.

4. Attend project meetings to provide updates on documentation status and address any issues.

Basic Qualifications

• Candidates must have a bachelor's or a college degree in any field.
• Must have the following requirements:SSS, Pag-ibig, PhilHealth, TIN, NBI, Medical requirements, and verified Gcash account (for payroll processing)

• FRESH GRADUATES are also encouraged to apply
• At least two (2) years of working experience
• must be unemployed or not connected presently
• The candidate must be able to start as soon as possible
• Competencies Required (Proficient in MS Office, especially EXCEL; good communication and writing skills; efficient management and organization skills; open-minded and able to work in complex projects and environments)

Applicants with complete pre-employment requirements will be prioritized, as this position is urgent.