Document Controller

Bamacom, Inc.; Pasig; On-site; PHP 223,200 - 334,800; Full time

Job summary

A leading document management firm in the Philippines is seeking a Document Control Specialist to ensure that all technical and safety-related documents are properly managed and compliant with regulations. The ideal candidate will have a bachelor’s degree or equivalent, be proficient in MS Applications, and possess strong communication skills. Fresh graduates are welcome to apply. This position requires coordination with project teams and software tool management, with assignments in Pasig City or Cavite.

Qualifications

• Bachelor’s degree or equivalent.
• Experience in handling team daily attendance.
• Proficient in using MS Applications.
• Willing to be assigned either in Pasig City or Cavite area.
• Open for Fresh Graduates.

Responsibilities

• Ensure correct document formatting for all technical and safety-related documents.
• Manage and update document versions and ensure compliance with industry regulations.
• Distribute controlled documents to project teams and external contractors.
• Archive all documentation appropriately and maintain document filing systems.
• Coordinate with project teams to ensure documentation meets project requirements.
• Generate reports on documentation status and maintain detailed logs.
• Implement document security measures to safeguard sensitive information.
• Manage Daily Activity Report and organize work-related documents.

Skills

Good Communication skills

Proficient in using MS Applications

Experience in handling team daily attendance

Education

Bachelor’s degree or equivalent

Tools

ODOO

Nextcloud

Job description

1) Document Management: Ensure correct, up-to-date, and built up-file formatting for all technical and safety related documents. 

2) Ensure that the following document versions are correctly managed and updated across project teams, including real‑time controls for versioning and traceability, ensuring each team member's local copy of the document is up‑to‑date. 

3) Ensure timely and compliance with industry and safety regulations for documents, ensuring the team's adherence to legal compliance requirements. 

4) Distribute controlled documents to project teams, clients, and external contractors, as well as provide point-of-contact for all document control activities and communications. 

5) Archive all documentation appropriately to ensure easy retrieval, maintaining both physical and electronic document filing systems for future reference. 

6) Coordinate with engineers, contractors, and other project teams to ensure documentation is delivered on time and meets project requirements; also attend project meetings to provide status updates on documentation. 

7) Utilize software tools (ODOO, Nextcloud) to manage documents, and provide technical support and training to staff on document control systems and processes. 

8) Generate reports on documentation status, ensuring timely submission of documents, outstanding approvals, and compliance issues, and prepare regular status updates while maintaining detailed logs of document flow. 

9) Implement document security measures to safeguard sensitive information and control access to confidential data. 

10) Responsible for managing Daily Activity Report, accomplishment and organizing all work‑related documents and ensuring that they are easily accessible, up‑to‑date and properly stored.

Job Qualifications:

• Bachelor’s degree or equivalent
• With experience in handling team daily attendance
• Proficient in using MS Applications
• Good Communication skills
• Willing to be assigned either in Pasig City or Cavite area
• Can start ASAP
• Open for Fresh Graduates