Document Controller - Phillipines

Envision Energy; Calabarzon; On-site; PHP 670,000 - 1,004,000; Full time

Benefits offered by this job

Competitive salary package

Insurance & annual leave

Career development path

Global resources access

Job summary

Envision Energy seeks an On-site Project Document Controller to join our wind turbine supplier team for utility-scale projects. You will manage the document lifecycle, control platforms, and coordinate with multiple regions onsite in the Philippines.

The role requires English proficiency, attention to detail, and a PMO mindset, with opportunities for career development and access to global resources from China HQ.

Qualifications

• Bachelor’s degree or higher in a relevant field.
• At least 2 years of full-time document control experience.
• Hands-on with SharePoint or DMS and ISO documentation standards.
• Proficient in English for business communication and coordination.

Responsibilities

• Manage end-to-end document lifecycle: numbering, version control, tracking, distribution, and archiving.
• Ensure accuracy of English project deliverables, correspondence, and records.
• Oversee document platforms (SharePoint/DMS) with access controls and backups.
• Coordinate with China HQ, APAC teams, contractors, and clients onsite.
• Perform quality inspections and generate progress reports to support decisions.

Skills

English proficiency

Attention to detail

PMO mindset

Education

Bachelor's degree or higher

Tools

SharePoint

DMS

Job description

We are seeking a highly motivated On-site Project Document Controller to join our wind turbine supplier team for utility-scale wind power projects. This role involves working closely with project managers, engineers, and other partners to ensure to manage, track, and secure all project documentation throughout the project lifecycle.

BENEFITS

1. Highly competitive localized salary package, base salary +performance bonus, salary negotiable;

2. Complete Philippines statutory social insurance + supplementary commercial insurance, full paid annual leave, and full rest for all Philippines statutory holidays;

3. Systematic onboarding training and clear career development path, with access to global resources of China Headquarters, enabling you to become a core backbone of the APAC document control system with multinational experience;

4. Open and inclusive multinational team atmosphere, flat management, clear rights and responsibilities, no redundant internal friction.

KEY RESPONSIBILITIES

1. Document Lifecycle Management:

• Control end-to-end document lifecycle (numbering, version control, tracking, distribution, and archiving);
• Ensure high accuracy and consistency of all English project deliverables, correspondence, and technical records.

2. Platform & Data Governance:

• Oversee document control platforms (SharePoint/DMS), ensuring proper folder structures, user access control, and core data backups to maintain data security.

3. Cross-Regional Coordination & Compliance:

• Establish localized document compliance systems adhering to project standards and local regulatory requirements;
• Serve as the primary on-site interface for cross-regional collaboration among China HQ, APAC regional teams, local contractors, and clients.

4. Quality Control & Reporting:

• Conduct regular document quality inspections, develop localized templates, and generate progress reports to support management decisions.

5. Confidentiality & Audit:

• Implement strict document confidentiality policies and perform periodic compliance audits to mitigate operational and data risks.

REQUIRED EXPERIENCES

Education:

Bachelor's degree or above (Majors in Business Administration, Information Management, Engineering, or Project Management preferred).

Experience:

• Minimum 2 years of full-time document control experience, preferably in multinational energy, engineering, construction, or heavy manufacturing projects;
• Hands-on experience with SharePoint or specialized Document Management Systems (DMS) and familiarity with ISO documentation standards is a strong plus.

Skills & Mindset:

• Proficient in English (spoken and written) for business communication, translation, and cross-cultural coordination;
• Strong attention to detail, logical thinking, zero-defect awareness;
• Ability to handle multi-tasking under tight deadlines with a strong PMO/project management mindset.

WORKING CONDITIONS

• Based on-site at wind farm construction locations;
• Routine interaction with team mainly from China and local;
• May involve rotational shifts and extended hours during key project phases.