Assistant Document Controller

SOLARNRG PHILIPPINES INC.; Pasig; On-site; PHP 279,000 - 446,000; Full time

Job summary

SOLARNRG PHILIPPINES INC. in Pasig is seeking an Assistant Document Controller to manage all project documentation for solar installation projects, ensuring accurate filing, retrieval, and strict control to support timely execution and regulatory compliance.

You will organize contracts, drawings, specifications, and reports; implement version control; coordinate with engineers and project teams; scan and archive physical documents into a digital system; and conduct regular QA audits to ensure

Qualifications

• Bachelor's degree in Business Administration, Engineering, or related field.
• Experience in document control or similar administrative role.
• Knowledge of EDMS and MS Office.

Responsibilities

• Organize and maintain project documentation including contracts, drawings, and reports.
• Ensure documents are up to date and accessible to team members.
• Implement and manage document control processes with versioning and tracking.
• Coordinate with engineering and project teams to gather documents and ensure compliance.
• Scan, index, and archive physical documents into a digital filing system.
• Facilitate review and approval of documentation with timely responses.
• Conduct regular audits to ensure accuracy and completeness of records.

Skills

Strong organizational skills

Attention to detail

Excellent communication skills

Team player

Education

Bachelor's degree in Business Administration, Engineering (preferred), or related field

Tools

MS Office Suite

EDMS / Document Management Software

Job description

Job Title: Assistant Document Controller

Location: Main Office - Pasig (Onsite)

Job Summary: We are looking for a detail-oriented Document Controller to manage all project-related documentation for our solar installation projects. The ideal candidate will ensure that all documents are accurately maintained, retrieved, and controlled, facilitating efficient project execution and compliance with industry standards.

Key Responsibilities:

• Organize and maintain project documentation, including contracts, drawings, specifications, and reports.
• Ensure all documents are up to date and accessible to relevant team members and stakeholders.
• Implement and manage document control processes, including version control and tracking changes.
• Coordinate with engineering, project management, and installation teams to gather necessary documents and ensure compliance with project specifications.
• Scan, index, and archive physical documents to maintain a digital filing system.
• Facilitate the review and approval process for project documentation, ensuring timely responses and compliance with quality standards.
• Conduct regular audits of documentation to ensure accuracy and completeness.

Qualifications:

• Bachelor’s degree in Business Administration, Engineering (preferred), or a related field.
• Proven experience in document control or a similar administrative role, preferably in construction or engineering sectors.
• Familiarity with solar projects is a plus.
• Strong organizational skills and attention to detail.
• Proficient in document management software and Microsoft Office Suite.
• Excellent communication skills and the ability to work effectively in a team environment.

Preferred Skills:

• Knowledge of relevant regulatory requirements and industry standards.
• Experience with electronic document management systems (EDMS).
• A valid Philippine Driver's license is preferred but not required.