Document Controller – Mining & Compliance

Staff Domain; Pasig; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

HMO & Life Insurance

Paid Leaves

Team Engagement Activities

Job summary

Staff Domain is seeking a meticulous Document Controller to coordinate, collect, maintain and file essential company documentation onsite in Ortigas, Alabang, Pampanga, or Cebu. You will work with mine sites, customers and suppliers to ensure documents are current, accurate and properly authorized, with strong filing systems and compliance.

This role emphasizes attention to detail, organisational skills and proactive follow-up to support audits and project delivery.

Qualifications

• Previous experience in document control or similar role.
• Strong organisational and time-management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and complete tasks.
• Professional written and verbal communication.
• Experience with mining, manufacturing, or supplier documentation is a plus.

Responsibilities

• Coordinate, collect, maintain and file important company documentation.
• Liaise with mine sites, customers, suppliers and internal teams to obtain docs.
• Follow up outstanding or expired documents promptly.
• Review documents for completeness, accuracy and authorization.
• File and organize documents with clear naming conventions and folders.
• Maintain document registers, spreadsheets and electronic filing systems.
• Monitor document expiry dates and arrange renewals.
• Assist with onboarding and prequalification documentation.
• Support audits by providing up-to-date records.
• Identify opportunities to improve document-control processes.

Skills

Document control

Organization

Attention to detail

Time management

Written and verbal communication

Microsoft Word

Microsoft Excel

Outlook

Electronic filing systems

Independent work

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Staff Domain is seeking a meticulous Document Controller to coordinate, collect, maintain and file essential company documentation onsite in Ortigas, Alabang, Pampanga, or Cebu. You will work with mine sites, customers and suppliers to ensure documents are current, accurate and properly authorized, with strong filing systems and compliance.

This role emphasizes attention to detail, organisational skills and proactive follow-up to support audits and project delivery.