Document Control Specialist – Engineering Projects

Staff Domain Inc; Pampanga; On-site; PHP 320,000 - 420,000; Full time

Benefits offered by this job

HMO

Dental insurance

Life Insurance

Paid leaves

Team engagement activities

Job summary

Staff Domain Inc is looking for a diligent Document Controller to coordinate, collect, maintain and file essential company documentation onsite across Ortigas, Alabang, Pampanga, and Cebu. The role supports mine sites, suppliers and customers with accurate, accessible records.

You’ll ensure current versions are available, archives kept clean, and documentation compliance is maintained, collaborating with diverse teams and stakeholders while handling confidential information with care.

Qualifications

• Previous experience in document control, administration or compliance.
• Strong organisational and time-management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and follow tasks through to completion.
• Confident and professional written and verbal communication skills.
• Strong computer skills, including Microsoft Word, Excel, Outlook and electronic filing systems.
• Ability to work independently and collaborate with different teams.
• Experience working with mining, manufacturing, engineering or supplier documentation would be an advantage.

Responsibilities

• Communicate with mine sites, customers, suppliers and internal team members to obtain required documentation.
• Follow up outstanding, incomplete or expired documents in a timely and professional manner.
• Review documents to ensure they are complete, accurate and appropriately authorised.
• File and maintain documents using clear and consistent naming conventions and folder structures.
• Ensure current versions of documents are available and outdated documents are archived appropriately.
• Maintain document registers, spreadsheets, databases and electronic filing systems.
• Monitor document expiry dates and arrange updates or renewals before documents expire.
• Distribute approved documents to relevant team members and external stakeholders when required.
• Assist with customer and mine-site onboarding, prequalification and compliance documentation.
• Support the preparation and submission of supplier, customer, project and site documentation.
• Maintain the confidentiality of company, employee, customer and supplier information.
• Identify missing information, inconsistencies or potential compliance issues and elevate these when required.
• Assist team members with locating documents and understanding document-control requirements.
• Support audits and reviews by providing accurate and up-to-date records.
• Identify opportunities to improve document-control processes and filing systems.
• Complete other reasonable administrative duties as required.

Skills

Organisational skills

Attention to detail

Time management

Microsoft Word

Excel

Communication

Confidential information handling

Tools

Electronic filing systems

Outlook

Job description

Staff Domain Inc is looking for a diligent Document Controller to coordinate, collect, maintain and file essential company documentation onsite across Ortigas, Alabang, Pampanga, and Cebu. The role supports mine sites, suppliers and customers with accurate, accessible records.

You’ll ensure current versions are available, archives kept clean, and documentation compliance is maintained, collaborating with diverse teams and stakeholders while handling confidential information with care.