Document Controller

Private Advertiser; Makati; On-site; PHP 335,000 - 469,000; Full time

Job summary

Private Advertiser is seeking a detail-oriented Document Controller to join our Makati City office in Metro Manila. This full-time role focuses on implementing and maintaining robust document control procedures to support our compliance and operational efficiency.

You will create, organize and index documents, manage the records lifecycle from creation to disposal, monitor access with audit trails, and ensure secure sharing.

Qualifications

• Very good attention to detail is essential.
• Strong organizational skills for managing thousands of files.
• Team-oriented with collaborative attitude.
• Willingness to learn and adapt to procedures.

Responsibilities

• Implementing and maintaining document control systems, including version control and approval workflows.
• Creating, organizing and indexing documents to ensure filing, retrieval and archival.
• Managing the records lifecycle from creation through retention and disposal, ensuring compliance.
• Monitoring document access and usage, maintaining audit trails and security protocols.

Skills

Attention to detail

Organizational skills

Collaborative mindset

Trainable & adaptable

Job description

About us

Our Law Firm is a full service firm. We pride ourselves on maintaining the highest standards of organisation, compliance and efficiency across all our operations.

About the role

We are seeking a detail-oriented and organised Document Controller to join our team at our Makati City office in Metro Manila. This is a full-time position that plays a crucial role in ensuring our organisation maintains accurate, accessible and compliant documentation systems. As Document Controller, you will be responsible for implementing and maintaining document control procedures and managing records. This role is fundamental to our operational efficiency and compliance framework.

What you'll be doing

1. Implementing and maintaining document control systems, including version control, approval workflows and distribution protocols

2. Creating, organising and indexing documents to ensure accurate filing, retrieval and archival in line with established procedures

3. Managing the records lifecycle from creation through to retention and disposal, ensuring compliance with legal and regulatory requirements

4. Monitoring document access and usage, maintaining audit trails and ensuring proper security protocols are followed

What we're looking for

VERY GOOD attention to detail

Strong Organizational Skills: Vital for keeping thousands of files, folders, and transmittals neat and easy to find.

Collaborative Attitude & Approachability: Being easy to work with and helpful when team members need files or guidance.

Trainable & Adaptable