Document Controller (Ineight)

Quanta Philippines; San Juan; On-site; PHP 240,000 - 360,000; Full time

Job summary

Quanta Philippines ROHQ is seeking a Document Controller responsible for managing document control across engineering and project activities within Enscope. The role ensures that all project documentation is accurately processed, formatted, tracked, issued, and archived in accordance with the Enscope Document Management System (DMS) and procedures.

In addition to formal document control duties, the role provides ad hoc documentation and administrative support to the broader business as required.

Qualifications

• 24 months of working experience in a similar role within construction or project management.
• Experience with InEight Document or a similar metadata-driven EDMS.
• Proficient in ISO 9001 standards, filing systems, revision control, and advanced Excel.
• Experience with vendor documentation.

Responsibilities

• Fulfill the roles of Document Controller and Review Coordinator.
• Administer and maintain the document control procedure and DMS guides.
• Ensure project compliance with IS and client procedures.
• Monitor document workflows for timely review and issue.
• Coordinate internal and external document reviews.
• Manage document and drawing registers per project.
• Track document status and follow up with reviewers.
• Update client document management systems (Aconex, PIMS, InEight Document).
• Process all incoming and outgoing documentation in the DMS (QDMS/InEight).
• Maintain accurate document registers and metadata.
• Ensure correct document numbering and revision control.
• Configure document workflows (SharePoint).
• Prepare outgoing transmittals and process incoming ones.
• Liaise with client doc control and project teams.
• Format documents per templates; prepare for issue; conduct quality checks.
• Ensure compliance with internal procedures and client requirements.
• Provide ad hoc administrative support as needed.

Skills

Document control

Attention to detail

Stakeholder coordination

Quality assurance

Tools

InEight Document

Aconex

PIMS

QDMS

SharePoint

Job description

Quanta Philippines ROHQ is the regional operating headquarters of Quanta Services, Inc. located in Manila, Philippines. The ROHQ supports Quanta's international expansion by sourcing nd developing highly qualified workforce for Quanta companies in the US, Australia and worldwide. We are wholly owned by Quanta Services Inc., a New York Stock Exchange listed company (NYSE: PWR)

Position Summary:

TheDocument Controlleris responsible for managing and administering document control processes across engineering and project activities within Enscope.

The role ensures that all project documentation is accurately processed, formatted, tracked, issued, and archived in accordance with the Enscope Document Management System (DMS) and procedures.

In addition to formal document control duties, the role provides ad hoc documentation and administrative support to the broader business as required.

DUTIES AND RESPONSIBILITIES

Document Control,DMS & System Administration

• Fulfill the roles of Document Controller and Review Coordinator.
• Administer and maintain the document control procedure, DMS user guide and flowcharts
• Ensure compliance across projects to the IS and client procedures.
• Monitor document workflows to ensure timely review, approval, and issue.
• Coordinate internal and external document reviews.
• Request, administer and maintain document & drawing registers or deliverable lists on a per project basis.
• Track document status and follow up with reviewers to maintain schedule alignment as required.
• Administer and update client document management systems required (including but not limited to Aconex, PIMS, IneightDocument)
• Process all incoming and outgoing documentation within the DMS (QDMS/InEight).
• Maintain accurate document registers and metadata.
• Ensure correct document numbering, revision control, and distribution.
• Configure document workflows in accordance with project requirements (SharePoint).
• Prepare outgoing transmittals and process incoming transmittals and workflows.
• Liaising with client doc control and project teams as required.

Document Formatting

• Format documentation in accordance with company and client templates.
• Prepare documents for issue, ensuring consistency and quality.
• Conduct quality checks prior to release (formatting, numbering, revision accuracy).

Project & Client Compliance

• Ensure document control activities comply with:
• Internal QSP/Enscope procedures.
• Client-specific document management requirements.
• Project-specific documentation standards.
• Maintain audit-ready document registers.

Administrative & Business Support

• Provide ad hoc administrative support across the business where required.
• Assist with preparation of reports, proposals, and presentations.
• Support record keeping and structured filing practices.
• Assist project managers with documentation coordination activities.

Key Accountabilities

• Accuracy and integrity of document registers.
• Timely processing of documents and transmittals.
• Compliance with document control procedures.
• Proper revision and version control management.
• Support to engineering and project delivery teams.
• Professional communication with internal and external stakeholders.

Qualifications

1. 24 months of working experience in a similar role gained in the construction, or other similar project management industry
2. Experience with InEight Document or similar metadata-driven EDMS platforms
3. Proficient in industry standards (ISO9001), filing systems, revision control, document numbering, and EDMS platforms (preferably metadata-driven systems like InEight Document), alongside advanced Microsoft Excel
4. Experience vendor documentation