Engineering Document Controller Supervisor (Quezon City)

SM Development Corporation; Quezon City; On-site; PHP 279,000 - 446,000; Full time

Job summary

SM Development Corporation seeks a meticulous Document Controller to manage project documentation lifecycle. You will ensure the latest approved drawings, specs, reports, and records are issued, tracked, and accessible to stakeholders.

You will support cross-functional teams including Design, Operations, and Procurement with accurate documentation control. You will maintain document registers, control numbering and revisions, and prepare status reports.

Qualifications

• Bachelor’s degree required.
• 1–2 years in administrative/document management preferred.
• Proficient with MS Word, Excel, and PowerPoint.
• Experience in a Real Estate company is an advantage.
• Good written and verbal communication and interpersonal skills.
• Organized, hardworking, team oriented, and able to work with minimal supervision.

Responsibilities

• Receive, log, and distribute project documents (drawings, specs, RFIs, transmittals, contracts).
• Maintain up-to-date register of all project documents (hard and soft copies).
• Ensure documents are filed systematically and retrievable by project/discipline.
• Control document numbering, versioning, and revisions.
• Check submissions for required formats and standards.
• Ensure current and approved versions are in circulation on site.
• Distribute approved drawings to site engineers, subcontractors, and consultants.
• Communicate changes and revisions promptly to all parties.
• Prepare regular status reports on document submissions and approvals.
• Track outstanding submittals, RFIs, and approvals to avoid delays.
• Support project managers in compiling handover documentation and as-builts.
• Compile and organize project documents for turnover to client.

Skills

Communication skills

Interpersonal skills

Teamwork

Attention to detail

Education

Bachelor’s Degree

Tools

MS Word

Excel

PowerPoint

Job description

Your Role, Your Impact

The Document Controller is responsible for managing, organizing, and maintaining all project-related documentation. This role ensures that the latest approved versions of drawings, specifications, reports, and other technical documents are properly issued, tracked, controlled, and accessible to all stakeholders. The position also provides technical and administrative support to the department, facilitating effective coordination among the Design, Operations, Procurement, and other cross-functional teams.

Duties and Responsibilities

• Receive, log, and distribute all incoming and outgoing project documents (drawings, specifications, RFIs, transmittals, contracts, etc.)
• Maintain an up-to-date register of all project documents (hard and soft copies)
• Ensure documents are filed systematically and easily retrievable (by project, discipline, or package)
• Control document numbering, versioning, and revisions according to company standard
• Check that submitted documents comply with the required formats and standards
• Ensure only current and approved versions are in circulation on site
• Distribute approved drawings and documents to relevant teams (site engineers, subcontractors, consultants)
• Communicate changes, updates, and revisions promptly to all concerned parties
• Prepare regular status reports on document submissions and approvals
• Track outstanding submittals, RFIs, and approvals to avoid delays
• Support project managers in compiling handover documentation and as-builts
• Compile and organize all project documentation for turnover to the client at project completion
• Maintain confidentiality and data security of sensitive information
• Archive closed-out project documents for future reference
• Operate and maintain Electronic Document Management Systems
• Support the Project Manager in compiling and preparing project reports.
• Performs other duties that may be assigned from time to time.

Who We're Looking For

• Bachelor’s Degree
• Preferably with 1 to 2 years work experience related to Administrative and Document Management.
• Proficient with MS Word, Excel, and PowerPoint applications.
• Work experience in Real Estate Company is an advantage.
• With good communication (written, verbal and presentation) and interpersonal skills.
• Organized, hardworking, team oriented, and can work under minimum supervision