Document Controller

Capital Contracts; Philippines; Hybrid; PHP 480,000 - 720,000; Full time

Job summary

AYATA is seeking a remote-first document controller to support international construction and capital projects. You will manage document registers, transmittal logs, and submission trackers, coordinating flow between project teams, contractors, consultants, and client representatives.

Ideal candidates have 5+ years of document control experience, proficiency with SharePoint and At least one major platform like Aconex or Procore, and strong attention to detail with excellent communication skills.

Qualifications

• 5+ years as a document controller in construction, EPC, mining, oil and gas, engineering, or infrastructure projects.
• Experience with SharePoint, Aconex, Procore, Autodesk Construction Cloud, or similar document platforms preferred.
• Strong understanding of revision control, transmittals, correspondence, document workflows, and review status management.
• Document control and transmittal management required.
• SharePoint and common data environment awareness; workflow and deadline tracking.

Responsibilities

• Maintain document registers, transmittal logs, correspondence logs, and submission trackers.
• Support document numbering, revision control, status tracking, review cycles, and distribution.
• Coordinate document flow between project team, contractors, consultants, and client representatives.
• Track overdue reviews, pending approvals, document workflow status, and late responses.
• Maintain SharePoint-backed document records through AYATA.
• Support document-control dashboards, weekly reports, monthly reports, and audit trails.
• Ensure document records are complete, accurate, traceable, and easy to retrieve.

Skills

Document control

Transmittal management

Workflow tracking

Stakeholder communication

Attention to detail

Project coordination

Tools

SharePoint

Aconex

Procore

Autodesk Construction Cloud

Job description

Philippines — remote-first Full-time or contract-to-hire Remote support for international construction and capital projects

Control project documents, registers, transmittals, correspondence, submissions, and SharePoint-linked records through AYATA's document control and workflow structure.

Key responsibilities

• Maintain document registers, transmittal logs, correspondence logs, and submission trackers.
• Support document numbering, revision control, status tracking, review cycles, and distribution.
• Coordinate document flow between project team, contractors, consultants, and client representatives.
• Track overdue reviews, pending approvals, document workflow status, and late responses.
• Maintain SharePoint-backed document records through AYATA.
• Support document-control dashboards, weekly reports, monthly reports, and audit trails.
• Ensure document records are complete, accurate, traceable, and easy to retrieve.

Required experience

• 5+ years as a document controller in construction, EPC, mining, oil and gas, engineering, or infrastructure projects.
• Experience with SharePoint, Aconex, Procore, Autodesk Construction Cloud, or similar document platforms preferred.
• Strong understanding of revision control, transmittals, correspondence, document workflows, and review status management.
• Document control and transmittal management
• Revision control and register maintenance
• SharePoint and common data environment awareness
• Workflow and deadline tracking
• High attention to detail
• Clear communication with project stakeholders