Document Controller & DMS Specialist for Projects

Quanta Philippines; San Juan; On-site; PHP 240,000 - 360,000; Full time

Job summary

Quanta Philippines ROHQ is seeking a Document Controller responsible for managing document control across engineering and project activities within Enscope. The role ensures that all project documentation is accurately processed, formatted, tracked, issued, and archived in accordance with the Enscope Document Management System (DMS) and procedures.

In addition to formal document control duties, the role provides ad hoc documentation and administrative support to the broader business as required.

Qualifications

• 24 months of working experience in a similar role within construction or project management.
• Experience with InEight Document or a similar metadata-driven EDMS.
• Proficient in ISO 9001 standards, filing systems, revision control, and advanced Excel.
• Experience with vendor documentation.

Responsibilities

• Fulfill the roles of Document Controller and Review Coordinator.
• Administer and maintain the document control procedure and DMS guides.
• Ensure project compliance with IS and client procedures.
• Monitor document workflows for timely review and issue.
• Coordinate internal and external document reviews.
• Manage document and drawing registers per project.
• Track document status and follow up with reviewers.
• Update client document management systems (Aconex, PIMS, InEight Document).
• Process all incoming and outgoing documentation in the DMS (QDMS/InEight).
• Maintain accurate document registers and metadata.
• Ensure correct document numbering and revision control.
• Configure document workflows (SharePoint).
• Prepare outgoing transmittals and process incoming ones.
• Liaise with client doc control and project teams.
• Format documents per templates; prepare for issue; conduct quality checks.
• Ensure compliance with internal procedures and client requirements.
• Provide ad hoc administrative support as needed.

Skills

Document control

Attention to detail

Stakeholder coordination

Quality assurance

Tools

InEight Document

Aconex

PIMS

QDMS

SharePoint

Job description

Quanta Philippines ROHQ is seeking a Document Controller responsible for managing document control across engineering and project activities within Enscope. The role ensures that all project documentation is accurately processed, formatted, tracked, issued, and archived in accordance with the Enscope Document Management System (DMS) and procedures.

In addition to formal document control duties, the role provides ad hoc documentation and administrative support to the broader business as required.