Administrative Specialist/Assistant

Fastguys Logistic Corporation; Makati; On-site; PHP 334,800 - 669,600; Full time

Job summary

A logistics company in Metro Manila is seeking a highly organized Document Control Custodian / Administrative Assistant. The role involves managing documentation practices and providing administrative support for construction and shipping projects while ensuring compliance with ISO 9001 standards. Ideal candidates will have 1-3 years of relevant experience and a degree in a related field. Strong knowledge of document control and digital documentation systems is essential.

Qualifications

• 1 to 3 years experience as Document Control Custodian.
• Experience in construction and shipping documentation.
• Familiarity with industry-specific regulations.

Responsibilities

• Manage the flow of documentation within the organization.
• Prepare revision history and master list of documents.
• Maintain confidentiality around sensitive information.

Skills

Document control

Knowledge of ISO 9001:2015

Digital documentation systems

Microsoft Office

Education

4-year degree in a related field

Tools

Electronic Document Management Systems

Job description

Overview

We are currently looking for a highly organized and detail-oriented Document Control Custodian / Administrative Assistant to join our team. This role is critical in ensuring proper documentation practices and administrative support across construction and shipping projects, in compliance with ISO 9001:2015 Quality Management Systems. The successful candidate will have hands-on experience in document control, digital documentation systems, and regulatory requirements, with strong knowledge of industry standards and practices.

Responsibilities

• Proven work experience as a Document Control Custodian
• Familiarity with construction projects and Shipping documents/records management Knowledgeable to ISO 9001; 2015 Quality Management System
• Hands-on experience with Microsoft Office and other computer applications
• Knowledge of Digitalization/Electronic Document Management Systems (DEDMS)
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of agreement
• Prepare revision history, master list of documents, External and Internal documents, and reports on projects as needed.

Qualifications

• 1 to 3 years experienced as DCC
• 1 to 3 years working for Construction and Shipping Company
• 1 to 3 years of working experience with ISO Standards: Understanding the ISO 9001 standard, Risk Assessment, HIRAC, KPI, CAR, IQA, MR. and Plans Programs, for quality management systems that ensure compliance with these standards.
• 1 to 3 years working experience in Regulatory Requirements: Learn about industry-specific regulations, External auditors, and health and safety laws that apply to construction and Shipp documentation.
• 4 years graduate in any related work experience of DCC
• Must have ISO 9001 Understanding and Awareness Document and Records Control ISO 9001