Document Controller Custodian

Phil National Lines, Inc.; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A logistics and documentation management company is seeking a Document Control Custodian in Makati. The ideal candidate has 1 to 3 years of experience with ISO standards and is familiar with managing shipping and construction documents. Responsibilities include maintaining internal and external accuracy of documents and ensuring adherence to document life cycle procedures. The role requires knowledge of digital management systems and confidentiality around sensitive information. Competitive salary and benefits offered.

Qualifications

• 4 years of graduate education in a relevant field.
• 1 to 3 years of experience working with ISO Standards like ISO 9001.
• Proven work experience as a Document Control Custodian.

Responsibilities

• Managing the company's ISO, Internal and External documents.
• Scan, image, organize, and maintain documents according to policy.
• Assist with file migrations, audits, and administrative tasks.

Skills

Knowledgeable in ISO 9001 2015 Quality Management System

Hands-on experience with Microsoft Office

Familiarity with construction projects and Shipping documents/records management

Knowledge of Digitalization/Electronic Document Management Systems (DEDMS)

Maintain confidentiality around sensitive information

Education

Bachelor's degree in Business Administration or related field

Job description

Qualifications

• 4 years of graduate in a relevant field such as Business Administration, Office Administration, or any related course with work experience in DCC.

Experience

• 1 to 3 years of experience as DCC working experience with ISO Standards: Understanding the ISO 9001 standard, KPI, CAR, IQA, MR, and Plans Programs, for quality management systems that ensure compliance with these standards.
• Responsible for managing the company's ISO, Internal and External documents while ensuring their accuracy, quality and integrity. DCC helps to adhere to record retention policies, safeguard information, and retrieve data effectively.
• Scan, image, organize, and maintain documents, adhering to the company’s document life cycle procedures.
• Archive inactive records following the records retention schedule.
• Help the Department develop & maintain documents such as forms, procedures, specifications, approvals and related items.
• 1 to 3 years working experience in Regulatory Requirements: Learn about industry-specific regulations, External auditors, and health and safety laws that apply to construction and shipping documentation.
• Proven work experience as a Document Control Custodian.
• Assist with file migrations, audits and perform administrative tasks as needed.

Skills

• Familiarity with construction projects and Shipping documents/records management. Knowledgeable in ISO 9001 2015 Quality Management System.
• Hands‑on experience with Microsoft Office and other computer applications.
• Knowledge of Digitalization/Electronic Document Management Systems (DEDMS).
• Manage the flow of documentation within the organization.
• Maintain confidentiality around sensitive information and terms of agreement.
• Prepare revision history, master list of documents, External and Internal documents, and reports on projects as needed.
• Must have ISO 9001 Understanding and Awareness Document and Records Control ISO 9001.