Document Controller

Everblue Development and Construction Inc.; Sual; On-site; PHP 240,000 - 360,000; Full time

Job summary

Everblue Development and Construction Inc. is seeking a detail-oriented on-site Document Controller to manage project documentation, inspection records, and monitoring activities at a construction site in Pangasinan.

You will coordinate with multiple departments to keep key plans, ITPs, WIRs, and monitoring records up-to-date and accessible, while supporting billing through WIR summaries and ensuring proper filing of test results and photos.

Qualifications

• Bachelor’s degree in Civil Engineering is required.
• At least 6 months of relevant construction or document control experience.
• Familiarity with construction documents, inspection reports, WIRs, and project monitoring records is an advantage.

Responsibilities

• Request updated revisions of Key Plans, Work Method Statements, and ITPs.
• Request and maintain soft copies of Closed-Out WIRs.
• Update and maintain the Internal Monitoring Tracker based on QA/QC inspection reports.
• Organize and file hard copies of concrete testing results and attach them to monitoring records.
• Prepare and organize inspection photos required for Work Inspection Requests.
• Assist the Office Engineer in requesting and monitoring WIR numbers.
• Follow up with QA/QC regarding pending items in the monitoring tracker.
• Check and monitor reports in the group chat (GC).
• Prepare WIR summaries for billing purposes.
• Coordinate with the EPC QA/QC Department and Document Control Department.

Skills

Communication

Coordination

Attention to detail

Teamwork

Education

Bachelor of Science in Civil Engineering

Tools

Microsoft Excel

Microsoft Word

Job description

About the role

This role involves managing project documentation, inspection records, and monitoring activities on a construction site. You will coordinate with multiple departments to ensure all project documents and records are properly organized, updated, and accessible.

Key responsibilities

• Request updated revisions of Key Plans, Work Method Statements, and Inspection and Test Plans (ITP)

• Request and maintain soft copies of Closed-Out Work Inspection Requests (WIRs)

• Update and maintain the Internal Monitoring Tracker based on inspection reports from the QA/QC Engineer

• Organize and file hard copies of concrete testing results and attach them to the monitoring records for future reference

• Prepare and organize inspection photos required for Work Inspection Requests

• Assist the Office Engineer in requesting and monitoring WIR numbers

• Follow up with the QA/QC Engineer regarding pending items in the monitoring tracker

• Check and monitor reports in the group chat (GC)

• Prepare WIR summaries for billing purposes

• Coordinate with the EPC QA/QC Department and Document Control Department

About you

• Graduate of Bachelor of Science in Civil Engineering

• At least six (6) months of relevant construction experience or document control experience

• Basic knowledge of Microsoft Office, particularly Excel and Word

• Familiarity with construction documents, inspection reports, WIRs, Key Plans, and project monitoring records is an advantage

• Organized, detail-oriented, responsible, and willing to learn

• Good communication, coordination, and follow-up skills

• Willing to work on-site and coordinate with engineers, QA/QC personnel, and other project departments