Document Controller

MicroSourcing International; Quezon City; On-site; PHP 391,000 - 614,000; Full time

Benefits offered by this job

Healthcare from day one

PTO with cash conversion

Group life insurance

Performance bonuses

Team events

Job summary

MicroSourcing International seeks a Document Controller to manage project drawings, specs, and procedures in a DMS. You will maintain structured digital files and respond to document requests from staff, clients, and subcontractors, ensuring QA compliance.

The role requires hands-on DMS experience, workflow knowledge, and strong Excel/English skills. This onsite position in Eastwood, Libis, Quezon City offers day shifts with competitive rewards and career growth opportunities.

Qualifications

• 3+ years hands-on DMS experience required.
• Clear articulation of document control workflows (transmittals, revisions, numbering).
• Exposure to Civil/Structural/Mechanical/Piping/Electrical docs.
• Advanced MS Excel and metadata management skills.
• Strong written and verbal English communication.

Responsibilities

• Control, register, and distribute project drawings, specifications, plans, and procedures.
• Organize and maintain structured digital files in a DMS.
• Respond to document requests from staff, clients, and subcontractors.
• Perform QA checks to ensure ISO/customer requirements.
• Identify and resolve document discrepancies; track corrective actions.
• Provide admin support and generate status reports for delivery deadlines.

Skills

DMS experience

QDMS / InEight

Workflow knowledge

Engineering docs

Excel skills

English communication

Tools

QDMS

InEight Document

Job description

Job Description:

Discover your 100% YOU with MicroSourcing!

Position: Document Controller

Location: Eastwood, Libis, Quezon City

Work setup & shift: Onsite | Day Shift

Why join MicroSourcing?

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
  

Your role

As a Document Controller, You Will

• Control, register, and distribute all project drawings, specifications, plans, and procedures.
• Organize and maintain structured digital files within specialized Document Management Systems (DMS).
• Respond to formal document requests, revisions, and queries from project staff, clients, and subcontractors.
• Perform quality checks on incoming and outgoing documents to ensure compliance with ISO and customer QA standards.
• Identify, report, and resolve document discrepancies, tracking required corrective actions to completion.
• Provide administrative support, generate status reports, and collaborate with broader project teams to meet delivery deadlines.
  

Non-negotiables

What You Need:

• Document Management System (DMS) Expertise: At least 3 years of hands‑on experience using professional document control platforms such as QDMS or InEight Document / TeamBinder (managing documents solely via Excel register downloads will not qualify).
• System Workflow Vetting: Proven capability to clearly articulate and demonstrate deep knowledge of formal document control workflows (e.g., transmittals, workflows, redlines, and revision numbering).
• Engineering & Construction Literacy: Sound working exposure to multi‑disciplinary engineering documentation, including Civil, Structural, Mechanical, Piping, and Electrical drawings.
• Data Management & Excel Skills: Advanced MS Excel and computer literacy to organize and audit heavy volumes of technical metadata.
• Communication: Highly competent and confident written and verbal English communication skills for handling stakeholder inquiries.
  

Preferred Skills/Experience

• Direct document control experience working with a Construction, Engineering, or Maintenance service provider.
• Direct system administration or super‑user experience within InEight Document or QDMS.
• Familiarity with ISO 9001 quality management principles.
• Strong problem‑solving skills to independently resolve document indexing bottlenecks and transmission errors.
  

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.
At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth.

Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

Terms & conditions apply.*

Requirements: