Telecom Documentation Controller: Handover & Compliance

MicroSourcing International; Pasay; Hybrid; PHP 390,600 - 580,320; Full time

Benefits offered by this job

Above-market compensation

Healthcare coverage on day one

Dependents coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Team events

Job summary

MicroSourcing is seeking a Document Controller in Pasay, operating in a dayshift hybrid setup. The role involves creating handover packs, ensuring documentation completeness, and coordinating with project teams.

You will validate site information, maintain structured filing, and produce weekly status reports while supporting process improvements across telecom construction documentation.

Qualifications

• High attention to detail and strong documentation accuracy.
• Proficiency in MS Office (Excel, Word, PowerPoint), PDF editors, and file management tools.
• Ability to manage multiple submissions and deadlines simultaneously.
• Willingness to learn different submission tools (varies per operator).

Responsibilities

• Compile and prepare Acceptance/Handover Packs for completed sites/projects.
• Ensure all required documents, test reports, drawings, photos, and certificates are included.
• Review input documentation for completeness, accuracy, and compliance based on customer requirements.
• Ensure templates, forms, and checklists align with client standards.
• Validate site information against scope of works, design documents, and as-built records.
• Ensure adherence to customer acceptance criteria and regulatory standards.
• Highlight discrepancies and coordinate with PM and field teams.
• Maintain structured filing and document control systems.
• Upload packs and artifacts to client systems/portals (e.g., extranet, Sitetracker, Orion and other tools depending on project).
• Track submissions, feedback, revisions, and acceptance milestones.
• Liaise with project managers, engineers, field teams, and subcontractors for missing or corrective documents.
• Provide guidance on documentation requirements and acceptance standards.
• Maintain logs of submissions, rejections, and approvals.
• Produce weekly acceptance status reports.
• Assist with continuous improvement of handover and documentation processes.

Skills

High attention to detail

Ability to manage multiple submissions

Tools

MS Excel

MS Word

PowerPoint

PDF editors

File management tools

Job description

Discover your 100% YOU with MicroSourcing!

Position: Document Controller

Location: Two E-com, Pasay

Work setup & shift: Dayshift | Hybrid

Why join MicroSourcing?*

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
  
  

Your Role

As a Document Controller, you will be responsible for:

Handover Pack Creation & Management

• Compile and prepare Acceptance/Handover Packs for completed sites/projects
• Ensure all required documents, test reports, drawings, photos, and certificates are included
• Review input documentation for completeness, accuracy, and compliance based on customer requirements
• Ensure templates, forms, and checklists to align with client standards
  
  

Quality & Compliance Checking

• Validate site information against scope of works, design documents, and as-built records
• Ensure adherence to customer acceptance criteria and regulatory standards
• Highlight discrepancies and coordinate with PM and field teams
  
  

Data & Documentation Control

• Maintain structured filing and document control systems
• Upload packs and artifacts to client systems/portals (e.g., extranet, Sitetracker, Orion and other tools depending on project)
• Track submissions, feedback, revisions, and acceptance milestones
  
  

Coordination & Communication

• Liaise with project managers, engineers, field teams, and subcontractors for missing or corrective documents
• Provide guidance on documentation requirements and acceptance standards
  
  

Reporting & Admin Support

• Maintain logs of submissions, rejections, and approvals
• Produce weekly acceptance status reports
• Assist with continuous improvement of handover and documentation processes
  
  

What You Need

Non-negotiables

• High attention to detail and strong documentation accuracy
• Proficiency in MS Office (Excel, Word, PowerPoint), PDF editors, and file management tools
• Ability to manage multiple submissions and deadlines simultaneously
• Willingness to learn different submission tools (varies per operator)
  
  

Preferred Skills/expertise

• Experience in telecom project admin, telecommunication jargons/terms, construction documentation, or quality control
• Knowledge of telecom site build processes (civil, power, rigging, integration)
• Familiarity with QA/Acceptance systems used by carriers/vendors (e.g., Optus, Telstra, Vodafone/TPG, Nokia, Ericsson)
• Experience with handover/close-out documentation in infrastructure/construction/telecom
  
  

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit

https://www.microsourcing.com/

*Terms & conditions apply