Document Controller

MicroSourcing; Manila; On-site; PHP 35,000 - 65,000; Full time

Benefits offered by this job

Competitive rewards

Healthcare coverage on day one

Dependents coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing is seeking a Document Controller to be based onsite in Eastwood, Quezon City. You will draft and amend complex site operator agreements, conduct compliance checks, and manage bank guarantees with secure custody of documents.

Required are 5+ years in document control or legal administration, strong Word/Excel and EDMS skills, and meticulous attention to detail. Formal legal qualifications or equivalent experience are preferred.

Qualifications

• Minimum 5 years of experience in document control or a high-compliance corporate environment.
• Formal legal qualifications or experience in a legal department or law firm.
• Advanced proficiency in Word and Excel with version control and electronic document management systems (EDMS).
• Experience drafting and amending formal legal instruments, deeds, and disclosure documents.
• Excellent attention to detail with ability to audit and reconcile securities and legal files.

Responsibilities

• Draft and amend complex site operator agreements, including CA/Dealer contracts, car wash licenses, loans, and deeds of guarantee.
• Conduct mandatory compliance checks and background verifications, including ASIC company lookups, ABN searches, and police or visa checks.
• Manage the lifecycle of Bank Guarantees and Petrol Bonds, including authenticity verification, safe custody filing, and monitoring expiry dates for renewals.
• Maintain the Safe Custody Database, ensuring all original physical and digital documents are scanned, backed up, and protected from unauthorized access.
• Coordinate the "Changeover Day" process by ensuring all commercial terms are verified and documents are ready for execution by directors or the COO.

Skills

Document control

Legal administration

Attention to detail

Auditing

Education

Formal legal qualifications or experience in a legal department

Tools

EDMS

Microsoft Word

Microsoft Excel

Job description

Position

Document Controller

Location

Eastwood, Libis, Quezon City

Work Setup & Shift

Onsite | Shifting Schedule

Why Join MicroSourcing

Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time‑off with cash conversion, group life insurance, and performance bonuses

A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.

Career Growth: Take advantage of opportunities for continuous learning and career advancement.

Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

• Draft and amend complex site operator agreements, including CA/Dealer contracts, car wash licenses, loans, and deeds of guarantee.
• Conduct mandatory compliance checks and background verifications, including ASIC company lookups, ABN searches, and police or visa checks.
• Manage the lifecycle of Bank Guarantees and Petrol Bonds, including authenticity verification, safe custody filing, and monitoring expiry dates for renewals.
• Maintain the Safe Custody Database, ensuring all original physical and digital documents are scanned, backed up, and protected from unauthorized access.
• Coordinate the "Changeover Day" process by ensuring all commercial terms are verified and documents are ready for execution by directors or the COO.

What You Need: Non-negotiables

• Minimum 5 years of experience in document control, legal administration, or a high-compliance corporate environment.
• Formal legal qualifications or professional experience working within a legal department or law firm.
• Advanced proficiency in Microsoft Word and Excel, with specific expertise in version control and electronic document management systems (EDMS).
• Demonstrated experience in drafting and amending formal legal instruments, deeds, and disclosure documents.
• Exceptional attention to detail with the ability to perform regular audits and reconciliations of securities and legal files.

Preferred Skills/Expertise

• Hands‑on experience establishing and operating DocuSign as a primary document management and execution solution.
• Familiarity with Australian business regulatory bodies and search tools (ASIC, ABN, and debt check protocols).
• Proven ability to manage "Safe Custody" protocols for physical financial securities and bank guarantees.
• Experience in process writing to create or update standardized document control procedures for the organization.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive. At MicroSourcing, equality is not merely a slogan—it's our commitment. Our way of life. Here, we don't just accept your unique, authentic self—we celebrate it, valuing every individual's contribution to our collective success and growth.

Terms & conditions apply