DOCUMENT CONTROLLER

PHILMETAL PRODUCTS, Inc.; Philippines; On-site; PHP 240,000 - 420,000; Full time

Job summary

PHILMETAL PRODUCTS, Inc. is seeking a detail-driven Documents Controller to manage electronic archiving of project and production records. You will digitize, organize and securely store documents, ensuring traceability and compliance with established procedures.

The role supports efficient retrieval and admin tasks across departments. The ideal candidate holds a Bachelor's degree in a related field and has 1–2 years in document control or records management.

Qualifications

• Bachelor's degree or related qualification in a relevant field.
• 1–2 years in document control or records management.
• Highly organized, detail-oriented with strong confidentiality and traceability.

Responsibilities

• Prepare, scan, digitize, organize and archive documents electronically.
• Ensure accurate conversion of physical records into accessible files.
• Support timely retrieval and maintenance of archived records; perform related admin tasks.

Skills

Document control

Records management

MS Office

Document management software

Attention to detail

Confidentiality

Organizational skills

Discretion

Education

Bachelor's degree in Business Administration / Office Administration / Information Management

Tools

Document management software

Job description

JOB SUMMARY:

• Responsible for the systematic preparation, scanning, digitization, organization and electronic archiving of project and production documents.
• Ensures that physical records are accurately converted into accessible, well-organized and secure electronic files in accordance with established document-control and record-management procedures.
• Supports the timely retrieval and maintenance of archived records and performs related administrative and clerical activities as assigned.

What we're looking for:

• Graduate of Bachelor's Degree or relevant qualification in Business Administration, Office Administration, Information Management, Records Management or any related course.
• At least 1-2 years working experience in document control, records management, administrative work or a similar role.
• A highly-organized, detail-oriented and systematic individual who can efficiently manage large volumes of documents while maintaining accuracy, completeness, confidentiality and proper document traceability.
• Proficiency in document management software and Microsoft Office applications
• Excellent attention to detail and accuracy in maintaining documentation
• Ability to follow procedures precisely and maintain consistency in documentation practices
• Familiarity with both physical and digital filing systems
• High level of discretion and ability to handle confidential information appropriately