Document Control Specialist for US Construction Projects

Private Advertiser; Philippines; Hybrid; PHP 300,000 - 540,000; Full time

Job summary

Private Advertiser seeks a highly organized Document Control Specialist to support U.S. construction projects. You will manage drawings, specifications, RFIs, submittals, logs, and records, ensuring version control and document accuracy throughout the project lifecycle.

Proficiency in Bluebeam Revu and strong English communication are essential. You will coordinate with U.S.-based teams, maintain updated drawing sets, and ensure access to current documents for all stakeholders.

Qualifications

• Bachelor's degree or equivalent work experience.
• Minimum 3 years of document control, project coordination, or construction administration.
• Experience supporting construction, engineering, or related projects.
• Proficiency in Bluebeam Revu.
• Advanced proficiency in Microsoft Excel and Outlook.
• Excellent English written and verbal communication.
• Strong attention to detail and ability to manage multiple documents.

Responsibilities

• Maintain and organize project documents, drawings, specs, contracts, permits, and records.
• Review incoming documents, logs, drawings, and materials for accuracy and organization.
• Establish and enforce document control procedures and standards.
• Ensure all project documentation is filed, indexed, archived, and retrievable.
• Monitor document revisions and maintain version control across records.
• Distribute updated drawings and project docs to stakeholders.
• Create and maintain consolidated sets of drawings and contract documents.
• Coordinate with internal teams, consultants, subcontractors, and clients.

Skills

English communication

Organizational skills

Attention to detail

Time management

Multitasking

Team coordination

Education

Bachelor's degree or equivalent

Tools

Bluebeam Revu

Microsoft Excel

Microsoft Outlook

SharePoint

PlanGrid

Autodesk Construction Cloud

Procore

Job description

Document Control Specialist

We are seeking a highly organized and detail-oriented Document Control Specialist to support our U.S. construction projects. You will be responsible for managing construction drawings, specifications, RFIs, submittals, logs, project records, and related documentation while ensuring proper version control, document accuracy, and completeness throughout the project lifecycle.

This role requires experience working with construction plans and proficiency in Bluebeam Revu. Experience supporting U.S. construction projects is preferred but not required. The ideal candidate will serve as a key support resource for project teams by maintaining document integrity, facilitating collaboration, reviewing incoming project documentation, and ensuring all stakeholders have access to the latest project information.

The role will also involve using Bluebeam to organize, review, consolidate, and maintain updated sets of construction drawings and contract documents. The successful candidate will work closely with U.S.-based project teams and provide internal project coordination support, requiring strong verbal and written English communication skills.

Key Responsibilities

Document Management & Control

• Maintain and organize project documents, drawings, specifications, contracts, permits, and related records.

• Review incoming documents, project logs, drawings, and other project-related materials for accuracy, completeness, and proper organization.

• Establish and enforce document control procedures and standards.

• Ensure all project documentation is properly filed, indexed, archived, and retrievable.

• Monitor document revisions and maintain accurate version control across all project records.

• Distribute updated drawings and project documentation to relevant stakeholders.

• Create and maintain organized, updated, and consolidated sets of project drawings and contract documents.

• Ensure that project teams have access to the most current and approved documentation.

Construction Drawing Management

• Review and manage construction plans, shop drawings, as-built drawings, and technical documentation.

• Track drawing revisions and ensure project teams are working from the latest approved versions.

• Coordinate document updates between internal teams, consultants, subcontractors, and clients.

• Assist in identifying discrepancies between drawing sets and project documentation.

• Review and organize drawing sets to ensure consistency, completeness, and proper version control.

• Consolidate updated drawing and contract document sets as required for project use and recordkeeping.

Bluebeam Administration

• Utilize Bluebeam Revu for document review, markups, collaboration, organization, and tracking.

• Use Bluebeam to organize and manage construction drawings and project documentation.

• Create and manage Bluebeam Studio Sessions and project workflows as required.

• Maintain document markup logs and support project teams with drawing coordination.

• Generate reports and document status updates from Bluebeam and related systems.

• Assist in creating and maintaining updated, consolidated sets of drawings and contract documents using Bluebeam.

Project Coordination

• Support Project Managers, Estimators, Engineers, and Operations teams with document requests.

• Work closely with U.S.-based project teams to coordinate documentation and project-related requirements.

• Review and monitor incoming project documentation, logs, correspondence, and related materials.

• Track RFIs, submittals, transmittals, and other project correspondence.

• Assist in monitoring project deliverables and submission deadlines.

• Coordinate document approvals and ensure timely distribution of approved materials.

• Provide internal project coordination support to ensure documentation requirements are completed accurately and on time.

• Communicate clearly with internal teams and U.S.-based stakeholders regarding document status, updates, revisions, and requirements.

Quality & Compliance

• Ensure documentation complies with company standards and project requirements.

• Perform regular audits of project files to verify accuracy and completeness.

• Identify missing, outdated, duplicated, or inconsistent project documentation and coordinate appropriate updates.

• Support project closeout activities, including final document compilation and archiving.

Qualifications

Required

• Bachelor's degree or equivalent work experience.

• Minimum 3 years of experience in document control, project coordination, or construction administration.

• Experience supporting construction, engineering, architectural, or related projects.

• Proficiency in Bluebeam Revu.

• Strong understanding of construction drawings, specifications, and document management processes.

• Advanced proficiency in Microsoft Office Suite, particularly Excel and Outlook.

• Excellent organizational and time management skills.

• Strong written and verbal English communication skills.

• Strong ability to coordinate with internal teams and U.S.-based project stakeholders.

• Strong attention to detail and ability to manage multiple project documents and priorities.

Preferred

• Experience supporting U.S. construction projects is preferred but not required.

• Experience working with general contractors, steel fabrication, structural engineering, or commercial construction projects.

• Experience managing RFIs, submittals, transmittals, and drawing registers.

• Familiarity with Autodesk Construction Cloud, Procore, PlanGrid, SharePoint, or similar project management platforms.

• Knowledge of construction project lifecycles and industry documentation standards.

Success Measures

• 100% accuracy in document version control and distribution.

• Timely processing of RFIs, submittals, and drawing revisions.

• High compliance with project documentation standards.

• Effective support of project teams through accurate and accessible project records.

• Minimal document-related project delays.

• Accurate and timely consolidation of updated drawings and contract documents.

• Effective coordination and communication with U.S.-based project teams.

Working Setup

• Training: Onsite at PBCom Tower, 33rd Floor, 6795 Ayala Avenue, corner V.A. Rufino St., Makati City.

• Hybrid after training

• Ability to work and collaborate effectively with U.S.-based project teams.