Document Controller

Powerchina B7 Philippines Corp.; Pasig; On-site; PHP 290,000 - 424,000; Full time

Job summary

Powerchina B7 Philippines Corp. is seeking a competent Document Controller to manage the end-to-end documentation process, maintain the file database, and support daily office operations in Ortigas Center, Pasig.

You will ensure timely updates of control records, prepare transmittal documents, generate reports, handle billing data, and assist HR/Admin with file tasks. Fresh graduates encouraged; English fluency required; own laptop and MS Office skills preferred.

Qualifications

• Bachelor's degree or equivalent in Business/Office Admin/Engineering.
• At least 1 year of experience; capable in high-volume document work.
• Fresh graduates may be considered.
• Detail-oriented, well-organized, able to work independently.
• English language proficiency.
• Must have own laptop.
• Experience in construction industry preferred but not required.
• Proficient in MS Office, especially Excel and Word.
• Willing to work in Ortigas Center, Pasig City.
• Work hours: 9:00 AM -12:00 NN 1:30 PM - 6:00 PM, Mon-Sat; holidays/weekends possible.

Responsibilities

• Maintain and update document control records.
• Prepare data requests for technical staff.
• Prepare documents for transmittal.
• Assist HR/Admin with documents and file handling.
• Process internal billing for projects based on WAC and invoices.
• Ensure document security and access.
• Support hotel and flight bookings for employees.
• Monitor movement of all files and records.
• Generate reports as needed.

Skills

Time management

Attention to detail

Interpersonal skills

Communication skills

Teamwork

Education

Bachelor's Degree or higher in Business and Office Administration/Engineering or equivalent

Tools

MS Office (Excel, Word)

Job description

The Document Controller is in-charge of the overall documentation process; compiling, recording and safekeeping of records and files. Keep file database updated. Prepares, issues, process and maintain records. Support office day-to-day operations and perform other tasks that may be assigned from time-to-time.

Responsibilities:

To assist the management in:

• Ensuring the complete and regular update of document control records.
• Assisting in preparation of data requested by the technical staffs that is needed to be submitted to the other party.
• Performing the preparation of documents for transmittal.
• To assist in the documentation, and report generation. (Check and monitor the movement of all files and records)
• Safekeeping and maintenance of documents and information.
• In-charge with hotel and flight bookings of the company employees.
• Responsible for document security and access.
• Provide aid to the HR/ Admin Department, also to any other staff that may need help with regards to documents and files of the company.
• Process the internal billing for both onshore and offshore projects based on the updated WAC, billing invoice, and the collection from billing department.

Qualifications:

• Candidate must possess at least Bachelor's Degree/Post GraduateDiploma Professional Degree in Business and Office Administration/Engineering or equivalent.
• At least 1 year of working experience. Able to work with high volumes of documents in a fast-paced environment.
• Fresh Graduates can be considered.
• Must be detail-oriented, highly organized, and able to work independently,
• Healthy, no major illnesses and diseases.
• Required language(s): English
• Required personal laptop
• Good command in written and spoken English Preference will be given to the candidate with proven experience in relation tothe job post and in a construction industry but not required.
• Required Skill(s): Knowledge/experience in MS Office especially Excel andWord and other computer software needed for tasks execution.
• Willing to work in Ortigas Center, Pasig City Office from 9:00 AM -12:00 NN 1:30 PM - 6:00 PM, Monday to Saturday. Willing to work during holidays and weekend if the office requests.

Essential Skills and Experience:

• Time Management: The ability to organize and manage multiple priorities
• Must have a keen attention to details, able to verify data and has a problem solving skill.
• Excellent interpersonal, written and communication skills
• High performance and a strong team player
• Commitment to company values
• Computer proficiency