Document Controller

MELCO Factory Automation Philippines Inc.; Pasig; On-site; PHP 279,000 - 424,000; Full time

Job summary

MELCO Factory Automation Philippines Inc. is seeking a Document Controller to join our team in Pasig City on a project-based six-month assignment. You will oversee creation, storage, distribution, and archiving of documents, ensuring compliance with company standards and regulatory requirements.

You will coordinate with project teams, maintain version control, track submissions, and generate status reports while safeguarding confidentiality of sensitive information.

Qualifications

• Diploma or bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
• Previous experience in document control, administration, records management, or project support.

Responsibilities

• Maintain and manage document control systems and procedures.
• Receive, register, classify, and distribute incoming and outgoing documents.
• Ensure documents are properly reviewed, approved, and updated before distribution.
• Track document revisions and maintain version control.
• Monitor document submission schedules and deadlines.
• Organize and archive records in both electronic and physical formats.
• Retrieve documents and provide access to authorized personnel when needed.
• Ensure compliance with company policies, quality standards, and regulatory requirements.
• Prepare reports on document status, outstanding submissions, and document control activities.
• Coordinate with project teams, engineers, contractors, clients, and management regarding documentation requirements.
• Maintain confidentiality and security of sensitive information.

Skills

Organizational skills

Attention to detail

Communication

Multitasking

Records management

Coordination

Education

Diploma/Bachelor in Business Admin

Information Management

Engineering background

Tools

Microsoft Office Suite

Job description

MELCO Factory Automation Philippines Inc. is seeking a Document Controller to join our team. This is a project-based position for 6 months based in Pasig City. In this role, you will play a crucial part in managing, organizing, tracking, and maintaining company documents to ensure they are accurate, up to date, and easily accessible.

General Job Description

Summary:
The Document Controller oversees the creation, distribution, storage, retrieval, and archiving of documents and records. They ensure that all documentation complies with company standards, regulatory requirements, and project procedures while maintaining document security and confidentiality.

Key Responsibilities

• Maintain and manage document control systems and procedures.

• Receive, register, classify, and distribute incoming and outgoing documents.

• Ensure documents are properly reviewed, approved, and updated before distribution.

• Track document revisions and maintain version control.

• Monitor document submission schedules and deadlines.

• Organize and archive records in both electronic and physical formats.

• Retrieve documents and provide access to authorized personnel when needed.

• Ensure compliance with company policies, quality standards, and regulatory requirements.

• Prepare reports on document status, outstanding submissions, and document control activities.

• Coordinate with project teams, engineers, contractors, clients, and management regarding documentation requirements.

• Maintain confidentiality and security of sensitive information.

Required Skills

• Strong organizational and administrative skills.

• Excellent attention to detail and accuracy.

• Proficiency in Microsoft Office (Word, Excel, Outlook).

• Good communication and coordination skills.

• Ability to manage multiple priorities and deadlines.

• Knowledge of document control procedures and records management practices.

Qualifications

• Diploma or bachelor's degree in Business Administration, Information Management, Engineering, or a related field.

• Previous experience in document control, administration, records management, or project support.