Document Controller

Net Pacific, Inc.; Parañaque; On-site; PHP 357,000 - 580,000; Full time

Job summary

Net Pacific, Inc. in Paranaque City, Metro Manila, is seeking a detail-oriented Document Controller to join our growing administration team.

This full-time role focuses on implementing and maintaining document management systems to ensure compliance, accessibility, and proper record keeping across the organisation. You will coordinate with departments, manage digital and physical storage, maintain audit trails, and train staff on document control practices, while upholding confidentiality and

Qualifications

• Proven experience in records management, document control, or a similar administrative role within a professional environment.
• Familiarity with document management systems (DMS) and relevant software.
• Excellent organisational and filing skills with meticulous attention to detail.
• Proficiency in Microsoft Excel and Word.
• Understanding of document control standards, compliance requirements, and regulatory frameworks.

Responsibilities

• Manage and maintain digital and physical document storage systems, ensuring documents are properly organised, indexed, and easily retrievable
• Implement document control procedures and policies to ensure compliance with company standards and regulatory requirements
• Review, verify, and approve documents for accuracy, completeness, and adherence to organisational guidelines before distribution
• Track document versions and maintain a comprehensive audit trail of all changes, amendments, and approvals
• Coordinate with various departments to collect, receive, and process documents in a timely manner
• Maintain and update document registers, logs, and metadata to ensure accurate record keeping
• Conduct regular audits of document management systems to identify areas for improvement and ensure compliance
• Train staff on document control procedures and best practices for document handling and storage
• Manage document retention schedules and coordinate the safe disposal or archival of obsolete records
• Identify opportunities to streamline document control processes and implement continuous improvements

Skills

Records management

Document control

DMS

Excel

Word

Regulatory knowledge

Communication skills

Independent work

Confidentiality

Version control

Tools

DMS software

Electronic filing systems

Job description

About the role

Net Pacific, Inc. is seeking a detail-oriented and organised Document Controller to join our growing administration team in Paranaque City, Metro Manila. This is a full-time position that plays a vital role in managing, organising, and maintaining critical business documentation. As a Document Controller, you will be responsible for implementing and maintaining document management systems that ensure compliance, accessibility, and proper record keeping across the organisation. This position is instrumental in supporting operational efficiency and helping the company meet regulatory and quality standards through effective records management and document control.

Key responsibilities

1. Manage and maintain digital and physical document storage systems, ensuring documents are properly organised, indexed, and easily retrievable
2. Implement document control procedures and policies to ensure compliance with company standards and regulatory requirements
3. Review, verify, and approve documents for accuracy, completeness, and adherence to organisational guidelines before distribution
4. Track document versions and maintain a comprehensive audit trail of all changes, amendments, and approvals
5. Coordinate with various departments to collect, receive, and process documents in a timely manner
6. Maintain and update document registers, logs, and metadata to ensure accurate record keeping
7. Conduct regular audits of document management systems to identify areas for improvement and ensure compliance
8. Train staff on document control procedures and best practices for document handling and storage
9. Manage document retention schedules and coordinate the safe disposal or archival of obsolete records
10. Identify opportunities to streamline document control processes and implement continuous improvements

What we're looking for

1. Proven experience in records management, document control, or a similar administrative role within a professional environment
2. Strong knowledge of document management systems (DMS) and experience with relevant software or databases
3. Excellent organisational and filing skills with meticulous attention to detail
4. Proficiency in Microsoft Office applications, particularly Excel and Word
5. Understanding of document control standards, compliance requirements, and regulatory frameworks relevant to the industry
6. Strong communication skills and the ability to liaise effectively with colleagues across multiple departments
7. Ability to work independently whilst maintaining a collaborative approach with team members
8. High level of confidentiality and discretion when handling sensitive or proprietary documents
9. Certification in records management or document control (preferred but not essential)
10. Experience with electronic filing systems and version control procedures (preferred)

What we offer

• We offer competitive compensation packages and benefits designed to enhance your professional wellbeing and work-life balance.
• Our company values professional development and provides opportunities for staff to expand their skills and advance their careers within a growing organisation.
• We foster a collaborative culture where your contributions are recognised and valued, and we encourage ongoing learning and improvement.

We are an equal opportunities employer and welcome applications from all qualified candidates who are passionate about delivering excellence in their roles.

About us

Net Pacific, Inc. is a dynamic and professional organisation committed to delivering high-quality services and solutions. With a focus on operational excellence and customer satisfaction, we have established ourselves as a trusted business partner in the region. Our team is dedicated to maintaining the highest standards of professionalism and integrity in all our endeavours. We believe in creating a workplace culture that encourages innovation, collaboration, and continuous improvement, where employees are empowered to contribute meaningfully to our success.