Document Control & Compliance Coordinator

Net Pacific, Inc.; Parañaque; On-site; PHP 357,000 - 580,000; Full time

Job summary

Net Pacific, Inc. in Paranaque City, Metro Manila, is seeking a detail-oriented Document Controller to join our growing administration team.

This full-time role focuses on implementing and maintaining document management systems to ensure compliance, accessibility, and proper record keeping across the organisation. You will coordinate with departments, manage digital and physical storage, maintain audit trails, and train staff on document control practices, while upholding confidentiality and

Qualifications

• Proven experience in records management, document control, or a similar administrative role within a professional environment.
• Familiarity with document management systems (DMS) and relevant software.
• Excellent organisational and filing skills with meticulous attention to detail.
• Proficiency in Microsoft Excel and Word.
• Understanding of document control standards, compliance requirements, and regulatory frameworks.

Responsibilities

• Manage and maintain digital and physical document storage systems, ensuring documents are properly organised, indexed, and easily retrievable
• Implement document control procedures and policies to ensure compliance with company standards and regulatory requirements
• Review, verify, and approve documents for accuracy, completeness, and adherence to organisational guidelines before distribution
• Track document versions and maintain a comprehensive audit trail of all changes, amendments, and approvals
• Coordinate with various departments to collect, receive, and process documents in a timely manner
• Maintain and update document registers, logs, and metadata to ensure accurate record keeping
• Conduct regular audits of document management systems to identify areas for improvement and ensure compliance
• Train staff on document control procedures and best practices for document handling and storage
• Manage document retention schedules and coordinate the safe disposal or archival of obsolete records
• Identify opportunities to streamline document control processes and implement continuous improvements

Skills

Records management

Document control

DMS

Excel

Word

Regulatory knowledge

Communication skills

Independent work

Confidentiality

Version control

Tools

DMS software

Electronic filing systems

Job description

Net Pacific, Inc. in Paranaque City, Metro Manila, is seeking a detail-oriented Document Controller to join our growing administration team.

This full-time role focuses on implementing and maintaining document management systems to ensure compliance, accessibility, and proper record keeping across the organisation. You will coordinate with departments, manage digital and physical storage, maintain audit trails, and train staff on document control practices, while upholding confidentiality and