Document Controller (QMS/Quality Control)

Firefly Electric & Lighting Corporation; Calumpit; On-site; PHP 400,000 - 600,000; Full time

Job summary

Firefly Electric & Lighting Corporation is seeking a full-time Document Controller located in Calumpit, Bulacan. The role involves managing document control processes to ensure compliance with standards and regulations.

The ideal candidate should have at least 3 years of experience, be proficient in document management software, and have knowledge of quality management systems such as ISO 9001. Responsibilities include maintaining document systems and assisting with industry-specific certifications.

Qualifications

• At least 3 years of work experience as a Document Controller or similar role.
• Familiarity with quality management systems is highly desirable.
• Certified ISO 9001:2015 Lead Auditor is an advantage.

Responsibilities

• Implement and manage document control systems and processes.
• Assist the QMS Manager in preparing quality standards and certifications.
• Perform quality checks on documents and resolve discrepancies.
• Train users on document management systems.

Skills

Document management software proficiency

Quality management systems familiarity (ISO 9001)

Job description

About The Role

Location: Calumpit, Bulacan
Role Type: Full-time
Department: Shared Services
Reporting to: QMS and QC Manager
Work Schedule: 5-day work week (onsite)

As a Document Controller, you will be responsible for managing document control processes and systems, ensuring compliance with document management standards and regulations.

Responsibilities

• Implements, maintains, and manages document control systems and processes (including reviewing, processing, filing, and archiving documents).
• Assists the QMS Manager in the preparation of industry-specific quality standards, certifications, and regulations, staying updated on changes and developments.
• Establishes and updates document control databases and coordinates with Project Teams to facilitate document exchange.
• Performs quality checks on documents, resolves discrepancies, and collaborates with stakeholders to ensure accuracy and compliance of documents to quality and company standards.
• Handles document retrieval and archiving ensuring documents are systematically labeled and stored (for easy retrieval, version control, and maintenance of accurate records).
• Establishes document retention schedules, archiving, and proper disposal of outdated documents as well as maintaining the security of confidential documents.
• Provides support and training to users on document management systems.

Qualifications

• At least 3 years of work experience as a Document Controller or in a similar role.
• Proficient in using document management software or systems.
• Familiarity with quality management systems (e.g. ISO 9001) is highly desirable.
• Certified ISO 9001:2015 Lead Auditor is an advantage.
• Willing to be assigned in Calumpit, Bulacan.