Document Controller

BMD Group; Parañaque; On-site; PHP 360,000 - 600,000; Full time

Benefits offered by this job

HMO + 2 dependents

Life and Accident Insurance

Career opportunities

Family-oriented culture

Diversity and inclusion

Job summary

BMD Group in Parañaque, Metro Manila, is seeking a proactive Document Controller to join our on-site team. You will manage tender data spine, maintain metadata, support AI-enabled workflows, and ensure information security and governance.

You will administer SharePoint tender sites, manage document lifecycle, and contribute to reports and dashboards using Power BI and related tools. Bachelor’s degree in a relevant field and strong English communication are required.

Qualifications

• Bachelor’s degree in a relevant field.
• Excellent communication skills in English.
• Experience with SharePoint, Bluebeam, Microsoft Lists, Power BI, Power Query, Power Automate and AI tools is advantageous.

Responsibilities

• Administer and maintain SharePoint tender sites, document libraries, metadata, permissions, and registers.
• Control document lifecycle including registration, classification, version control, revisions, approvals, distribution, and archiving.
• Maintain tender documentation, drawings, addendums, correspondence, deliverables, and submission records.
• Perform Bluebeam drawing comparisons and overlays to manage document revisions.
• Maintain structured data, metadata standards, naming conventions, and data quality across tender information.
• Consolidate, migrate, and normalize data from spreadsheets, registers, folders, and legacy systems.
• Execute and support AI-enabled workflows, prompt libraries, automated reports, dashboards, and business agents.
• Conduct first-level quality checks of AI-generated outputs and workflow performance.
• Ensure compliance with information security, records management, confidentiality, and governance requirements.

Skills

Communication

Attention to detail

Multitasking

Education

Bachelor's degree in Information Management / Information Systems / Data Management / Business Administration / Engineering / Construction Management

Tools

SharePoint

Bluebeam

Microsoft Lists

Power BI

Power Query

Power Automate

AI tools

Job description

About BMD

BMD is Australia’s leading integrated engineering, construction and urban development business. As the largest privately owned civil contractor in Australia, BMD is at the forefront of excellence, with a growing international footprint extending to the Philippines and the United Kingdom.

Driven by a purpose of powering futures and creating enduring legacies, we deliver complex infrastructure solutions that connect and transform communities. For over 45 years, our diverse portfolio of projects and roles provides exceptional opportunities for our people to grow and make a lasting impact. As part of our team, you’ll help deliver challenging projects, supported by leadership within an inclusive people-first culture.

Who We’re Looking For

We’re seeking a proactive and detail-oriented Document Controller to join our growing team, based on-site full time in our office in Parañaque, Metro Manila. The role is responsible for document control, maintaining the structured information and metadata that form the tender data spine, and supporting approved reporting, automation and AI-enabled workflows. Ensure information is accurate, current, secure, accessible and traceable to its authoritative source. Support the configuration, testing and maintenance of approved prompts, business-level agents and automated workflows, with professional conclusions and business positions remaining subject to review and approval by the accountable functional owner.

Your Key Responsibilities Will Include

• Administer and maintain SharePoint tender sites, document libraries, metadata, permissions, and registers.


• Control document lifecycle including registration, classification, version control, revisions, approvals, distribution, and archiving.


• Maintain tender documentation, drawings, addendums, correspondence, deliverables, and submission records.


• Perform Bluebeam drawing comparisons and overlays to manage document revisions.


• Maintain structured data, metadata standards, naming conventions, and data quality across tender information.


• Consolidate, migrate, and normalize data from spreadsheets, registers, folders, and legacy systems.


• Execute and support AI-enabled workflows, prompt libraries, automated reports, dashboards, and business agents.


• Conduct first-level quality checks of AI-generated outputs and workflow performance.


• Ensure compliance with information security, records management, confidentiality, and governance requirements.

What You’ll Bring

• Bachelor's degree in Information Management, Information Systems, Data Management, Business Administration, Engineering, Construction Management or any relevant course


• Excellent communication skills (English)


• Experience with SharePoint, Bluebeam, Microsoft Lists, Power BI, Power Query, Power Automate, and AI business tools is advantageous.


• Prior experience in a document control, information management or data coordination within construction, engineering or infrastructure may be considered in place of formal qualifications.


• Familiarity with uploading project drawings and revisions


• Excellent organizational skills, attention to detail, and ability to manage multiple deadlines.

Perks And Benefits

• HMO plus 2 FREE dependents upon regularization


• Life and Accident Insurance for you upon regularization


• Rewarding long-term career opportunities


• Promotes a supportive, family-oriented culture


• Commitment to diversity and inclusion

For more about us, head to www.bmdgroup.global

Due to the high volume of applications and enquiries, we are only able to respond to shortlisted candidates.