Technical Assistant (Admin)

BMD Group; Parañaque; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Life and Accident Insurance

Career opportunities

Family-friendly culture

Diversity & Inclusion

Job summary

BMD Group, a leading Australian engineering and construction firm, seeks a Technical Assistant (Admin) for on-site work in Parañaque, Metro Manila. You will support the Pre Contracts Manager NSW/ACT with diary, meetings, documents, and workflow, coordinating governance reviews and reporting.

Proficiency in Microsoft 365 apps (Outlook, Teams, Word, Excel, PowerPoint, SharePoint) and excellent English communication are essential for success in this role.

Qualifications

• Diary management and calendar coordination.
• High-level administrative support in a professional environment.
• Excellent written and verbal English communication.
• Ability to handle confidential information with discretion.
• Strong organization, multitasking and time-management skills.
• Attention to detail in all governance and reporting tasks.

Responsibilities

• Manage executive diary, appointments and meetings.
• Coordinate meetings with agendas and papers; track actions and follow-ups.
• Maintain governance records and business correspondence.
• Monitor deadlines, approvals and outstanding actions.
• Coordinate bid mobilisation, submissions and project handovers.
• Prepare monthly reports, scorecards and management updates.

Skills

Diary management

Meeting coordination

Administrative support

Communication

Multitasking

Attention to detail

Tools

MS Outlook

MS Teams

MS Word

MS Excel

MS PowerPoint

SharePoint

MS 365

Job description

BMD is Australia’s leading integrated engineering, construction and urban development business. As the largest privately owned civil contractor in Australia, BMD is at the forefront of excellence, with a growing international footprint extending to the Philippines and the United Kingdom.

Driven by a purpose of powering futures and creating enduring legacies, we deliver complex infrastructure solutions that connect and transform communities. For over 45 years, our diverse portfolio of projects and roles provides exceptional opportunities for our people to grow and make a lasting impact. As part of our team, you’ll help deliver challenging projects, supported by leadership within an inclusive people-first culture.

Who we’re looking for:

As part of the global support team based in Parañaque, Metro Manila, the Technical Assistant (Admin) will provide a high-level administrative and coordination support to the Pre Contracts Manager – NSW/ACT by managing diaries, meetings, records, correspondence, and recurring administrative workflows. Coordinate the preparation and close-out of meetings, maintain visibility over key deadlines, commitments, and action items, and ensure timely follow-up and escalation where required.

Key responsibilities:

This is a full on-site role, Monday - Friday from 6am to 3pm.

Manage executive diary, appointments, meetings, travel arrangements, and priority scheduling.

Coordinate and administer meetings, including agendas, meeting papers, action tracking, and follow-up activities.

Maintain action registers, decision logs, governance records, and business correspondence.

Monitor and follow up on team tasks, deadlines, approvals, and outstanding actions.

Coordinate governance reviews, bid reviews, executive meetings, and approval processes.

Administer bid team resource allocation data and prepare reports highlighting gaps, conflicts, and upcoming requirements.

Support bid mobilisation, submission activities, project handovers, and close-out processes.

Coordinate monthly reports, scorecards, management updates, and reporting schedules.

Operate and maintain administrative automation tools, workflows, templates, and Microsoft 365 productivity solutions.

The successful candidate will lead by example with:

Proven experience in Executive Assistant, Technical Assistant, Project Coordinator, Bid Administrator, or Administrative Support roles within a complex professional environment.

Excellent written and verbal communication skills, with a high level of proficiency in English.

Strong experience managing diaries, meetings, records, correspondence, and action tracking.

Excellent organizational, multitasking, and time-management skills.

Ability to handle confidential and commercially sensitive information

Exceptional attention to detail and ability to monitor deadlines, actions, and priorities.

Advanced proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and Microsoft 365 applications.Strong analytical, organizational, and problem-solving skills, with exceptional attention to detail.

Perks and Benefits

• Life and Accident Insurance for you upon regularization
• Rewarding long-term career opportunities
• Promotes a supportive, family-oriented culture
• Commitment to diversity and inclusion

For more about us, head to www.bmdgroup.global

Due to the high volume of applications and enquiries, we are only able to respond to shortlisted candidates.