Document Controller

Jacobs; Mandaluyong; On-site; PHP 520,000 - 980,000; Full time

Job summary

Jacobs is seeking a skilled Document Controller in the Philippines to support the control and management of project documents for Jacobs Philippines and other offices.

You will work with Project Managers and Project Controls Managers to implement electronic data management and improve project communications across the lifecycle.

Qualifications

• Bachelor's Degree in Engineering or equivalent.
• 5–10+ years of experience in Document Control.
• Experience with ProjectWise, ACC, TeamBinder, Procore, Aconex.

Responsibilities

• Understand client requirements on project documentation and communication.
• Develop and implement document control systems, plans and procedures.
• Organize and maintain project filing per Jacobs standards.
• Maintain electronic files and hard copies per policies.
• Create and manage a document register for deliverable status.
• Set up distribution matrices and distribute design submittals for review.
• Support assembly and distribution of tender documents and addenda.
• Track submittals, RFIs, shop drawings, and responses overdue.
• Generate document status and look-ahead reports as needed.
• Audit project files for compliance and assist in close-out.
• Provide reproduction and courier support if necessary.
• Participate in lessons-learnt and knowledge-sharing sessions.

Skills

Document Control

Workflows coordination

Project documentation

Cross-office coordination

Education

Bachelor's Degree in Engineering or equivalent

Tools

ProjectWise

Autodesk Construction Cloud

TeamBinder

Procore

Aconex

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

When it comes to delivering a brighter, smarter tomorrow, our Integrated Project Delivery Services team is at the heart of the solution. From the pre-construction phase to construction to post-construction, we partner seamlessly with our clients to coordinate and safely and successfully deliver projects and programs.

We are currently looking for a Document Controller who will support in developing the document control and management system for projects and programs executed by Jacobs Philippines and other Jacobs offices for maintenance and distribution of project documents.

As a Document Controller, you will consistently deliver projects to the satisfaction of both the client and Jacobs, work with the Project Managers and Project Controls Managers in establishing work processes, procedures and implement an electronic data management system to facilitate project communications.

Key Responsibilities

• Understand the client requirements on project documentation and communication.
• Provide support in the development and implementation of document control system, plan and procedures.
• Organize and maintain the project filing in accordance with the project requirements and or applicable Jacobs standard practice for Project Folder Structure.
• Maintains electronic files for all project documents. Files and stores hard copies of documents in accordance with Program policies and procedures.
• Establish or maintain a document register to track and record deliverable status and document reviews.
• Set up a project document distribution matrix per directions from the Project Manager or Design Manager, distributes design submittals for reviews.
• May provide support in the assembly and distribution of tender documents, clarifications, and addenda.
• Tracks required responses to designer and contractor submittals, shop drawings, and requests for information. Advises project managers with responses are overdue.
• Generates and issue document status, look-ahead reports as required by the project.
• Conducts periodic audits of project files to monitor compliance with project requirements.
• Completes check list reviews of project and contract close out documentation.
• If necessary, support projects with reproduction, courier services.
• Participate in lessons-learnt and knowledge-sharing sessions to collate best practices and improvement opportunities for document management systems and procedures.

Here's what you'll need

• Bachelor's Degree in Engineering or equivalent
• At least 5-10+ years of relevant experience in Document Control
• Intermediate experience in Document Management Systems such as ProjectWise, Autodesk Construction Cloud (ACC), TeamBinder, Procore, and Aconex.
• Experienced in Document Control within a workshare setup, supporting and coordinating with various lead offices while managing documentation through ProjectWise and similar systems

Please note If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs. #ASIAID #PHREC #-AG1

From our inclusive employee networks to our positive mental health champions - we're committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.

With safety and flexibility always top of mind, we've gone beyond traditional ways of working so you have the support, means and space to maximize your potential. You'll uncover flexible working arrangements, benefits and opportunities to do good too - from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place.

No matter what drives you, you'll discover how you can cultivate, nurture and achieve your goals - all at a single global company.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.