Document Controller

Anchor Land Holdings Inc.; Makati; On-site; PHP 216,000 - 264,000; Full time

Job summary

Anchor Land Holdings Inc. is seeking a Document Controller to safeguard procurement documents and reports within the office. You will manage controlled documents from purchase orders, vendor files, and related records.

The role requires a Bachelor's degree and at least 3 years of administrative and documentation experience. You must be highly organized, detail-oriented, and able to work with minimal supervision, with strong oral and written communication.

Qualifications

• Bachelor's degree required.
• 3 years of administrative and documentation experience.
• Highly organized and detail-oriented, able to work under pressure with minimal supervision.
• Excellent oral and written communication skills.

Responsibilities

• Record, file, safekeep and monitor all controlled procurement documents.
• Receive incoming and outgoing documents and distribute to concerned parties.
• Maintain proper filing in designated repository and inter-department routing of documents within the company.
• Consolidate and submit reports as needed.
• Perform related duties as assigned.

Skills

Communication skills

Organizational skills

Attention to detail

MS Office proficiency

Education

Bachelor's degree

Tools

Microsoft Office

Job description

The Document Controller is responsible for the safekeeping of Procurement documents and reports in the office.

DUTIES & RESPONSIBILITIES:

• In-charge of recording, filing, safekeeping and monitoring of all controlled documents within the procurement department in accordance to assignments and internal processes (Purchase Orders, RFP’s, vendor files, etc.)

• In-charge in receiving incoming and outgoing controlled documents of and for the Procurement Department and its distribution to concerned parties;

• Receives all controlled documents coming from the internal (inter-department) and external clients (Vendors) and the likes.

• Maintains proper filing in designated repository (e.g. Compactor Room and similar facilities) and inter-department routing of documents within the company

• Performs consolidation and submission of reports as needed.

• Performs related duties and responsibilities as may be assigned from time to time.

QUALIFICATIONS:

• A Bachelor's Degree holder;

• At least 3 years of administrative and documentation experience.

• Highly organized and detail-oriented, able to work under pressure with minimal supervision.

• Personable, with excellent oral and written communication skills;

• Computer proficient

• Proficiency in basic Microsoft Office applications is required;