Document Controller

Regent Construction International Inc; Lapu-Lapu; On-site; PHP 180,000 - 260,000; Full time

Job summary

Regent Construction International Inc. is seeking a Document Controller to establish and maintain orderly filing and document control for the project in Lapu-Lapu. The role requires a bachelor's degree in engineering and at least 1 year of relevant experience.

The candidate must be willing to work onsite and preferably reside nearby, as staff housing is not provided. Responsibilities include logging and distributing project documents, ensuring only current revisions are used, and maintaining

Qualifications

• Bachelor's degree in engineering required.
• At least 1 year of experience as document controller in a construction company.
• Willing to work onsite and reside near Lapu Lapu.

Responsibilities

• Establish and maintain an organized filing and document control system for the project.
• Receive, register, classify, and distribute incoming and outgoing project documents.
• Maintain the Document Control Log/Document Register and ensure all documents are properly recorded.
• Ensure only the latest approved revision of drawings, specs, and other controlled documents are circulated.
• Monitor superseded, obsolete, or cancelled documents and archive accordingly.
• Maintain electronic and hard-copy project records as required.
• Ensure documents are properly named, coded, indexed, and stored for easy retrieval.
• Control issuance and distribution of drawings and technical documents.
• Receive and log contractor submissions including MRS, Shop Drawings, Method Statements, RFIs & RFA's, testing docs, etc.
• Route documents to the appropriate engineer, consultant, PMO, or management for review.
• Control incoming and outgoing letters, memoranda, notices, transmittals, and emails requiring official project records.
• Track responses and actions arising from official correspondence.
• Assist in preparing documents for project handover.
• Escalate overdue submissions to Construction Management Head.
• Recommend improvements to the project's document control and filing system.
• Perform other tasks as assigned.

Skills

Document control

On-site readiness

Education

Bachelor's degree in engineering

Job description

Qualification:

• Bachelors degree in engineering course




• atleast 1 yr experience as document controller in a construction company

• willing to work onsite




• Preferably residing at Lapu Lapu or a nearby municipality, as staff housing is not provided for this position.




• Work Schedule: Monday to Friday




• This is not project based employment and will be a regular employee upon passing the probationary period.

Duties and Responsibilities:

1. Establish and maintain an organized filing and document control system for the project.
2. Receive, register, classify, and distribute incoming and outgoing project documents.
3. Maintain the Document Control Log/Document Register and ensure all documents are properly recorded.
4. Ensure that only the latest approved revision of drawings, specifications, and other controlled documents are being circulated and used.
5. Monitor superseded, obsolete, or cancelled documents and ensure these are properly identified and archived.
6. Maintain both electronic and hard-copy project records when required.
7. Ensure documents are properly named, coded, indexed, and stored for easy retrieval.
8. Control the issuance and distribution of Drawings and Technical Documents.
9. Receive and log contractor submissions, including and not limited to Material Submittals, Shop Drawings, Method Statements, RFIs & RFA's, Testing and Commissioning Documents, and others.
10. Ensure documents are properly routed to the appropriate engineer, consultant, PMO, or management representative for review.
11. Control incoming and outgoing letters, memoranda, notices, transmittals, and emails requiring official project records.
12. Track responses and required actions arising from official correspondence.
13. Assist in the preparation and compilation of documents required for project handover.
14. Document Controller shall have the authority to; Return incomplete or improperly identified documents for correction.
15. Escalate overdue document submissions or responses to the Construction Management Head.
16. Recommend improvements to the project's document control and filing system.
17. Performs other tasks that may be assigned from time to time.