DOCUMENT CONTROLLER

JB KONSTRUKTURA; Rosario; On-site; PHP 240,000 - 360,000; Full time

Job summary

JB KONSTRUKTURA is seeking a Document Controller for a Rosario, Batangas building construction project. The role focuses on managing, organizing, maintaining, and controlling all project documents, including drawings, reports, submittals, permits, records, and correspondences, ensuring accessibility for authorized personnel.

You will maintain filing systems, document registers, and transmission logs; coordinate submissions to clients and consultants; monitor approvals and revisions; support the

Responsibilities

• Maintain and organize all project documents, records, drawings, reports, and correspondence.
• Control the issuance, distribution, revision, and retrieval of construction documents.
• Maintain updated document registers, transmittal logs, drawing registers, and submission monitoring records.
• Ensure that only the latest approved revisions of drawings and documents are being used at the project site.
• Receive, record, file, and distribute incoming and outgoing project documents.
• Prepare document transmittals and coordinate document submissions to the Client, Consultant, Contractors, and other concerned parties.
• Monitor the status of document submissions, approvals, comments, and required revisions.
• Maintain proper filing systems for hard copies and electronic project records.
• Assist the Project Manager, Engineers, and Site Team in retrieving required documents and project information.
• Maintain records of RFIs, material submittals, method statements, inspection requests, shop drawings, permits, test reports, and other construction documentation.
• Ensure confidentiality and proper handling of controlled and sensitive project documents.
• Coordinate with site personnel to ensure timely submission of required reports and documentation.
• Assist in compiling documents required for progress reports, billing, inspections, audits, and project turnover.
• Maintain complete and organized project records for final documentation and handover upon project completion.

Job description

Position: Document Controller
Project Location: Rosario, Batangas
Industry: Building Construction

Job Summary

The Document Controller is responsible for managing, organizing, maintaining, and controlling all project-related documents for the building construction project in Rosario, Batangas. The position ensures that drawings, reports, correspondence, submittals, permits, records, and other construction documents are properly filed, updated, distributed, and readily accessible to authorized project personnel.

Duties and Responsibilities

• Maintain and organize all project documents, records, drawings, reports, and correspondence.


• Control the issuance, distribution, revision, and retrieval of construction documents.


• Maintain updated document registers, transmittal logs, drawing registers, and submission monitoring records.


• Ensure that only the latest approved revisions of drawings and documents are being used at the project site.


• Receive, record, file, and distribute incoming and outgoing project documents.


• Prepare document transmittals and coordinate document submissions to the Client, Consultant, Contractors, and other concerned parties.


• Monitor the status of document submissions, approvals, comments, and required revisions.


• Maintain proper filing systems for hard copies and electronic project records.


• Assist the Project Manager, Engineers, and Site Team in retrieving required documents and project information.


• Maintain records of RFIs, material submittals, method statements, inspection requests, shop drawings, permits, test reports, and other construction documentation.


• Ensure confidentiality and proper handling of controlled and sensitive project documents.


• Coordinate with site personnel to ensure timely submission of required reports and documentation.


• Assist in compiling documents required for progress reports, billing, inspections, audits, and project turnover.


• Maintain complete and organized project records for final documentation and handover upon project completion.