Document Controller

GOLDEN TOPPER INVESTMENTS INC.; Cebu City; On-site; PHP 180,000 - 300,000; Full time

Job summary

Golden Topper Investments Inc. is seeking a Document Controller in Cebu City to maintain organized filing and control of design, QS, and related project documents throughout the lifecycle.

The successful candidate will collaborate with Design, QS, and Project Management teams to ensure accuracy, accessibility, and up-to-date documentation. Responsibilities include registering, distributing, tracking, and archiving documents; maintaining revision-controlled document registers; and ensuring timely

Qualifications

• A graduate of Engineering course.
• Preferably with 1 year experience in construction industry.
• Familiar with construction documentation process.

Responsibilities

• Establish and maintain an organized filing and document control system for Design and QS records.
• Receive, register, distribute, track, and archive project documents and submissions.
• Maintain document registers and monitor revisions, status, and approval requirements.
• Ensure latest approved versions of drawings, specifications, BOQs, cost estimates, and other technical documents are properly recorded and circulated.
• Monitor document submissions, transmittals, and responses to ensure timely action.
• Maintain proper records of incoming and outgoing correspondence and technical documentation.
• Ensure documents are properly named, coded, filed, and accessible to authorized personnel.
• Assist in maintaining project records for audit, reference, and turnover purposes.

Skills

Document control

Coordination

Attention to detail

Education

Engineering degree

Job description

Golden Topper is an emerging real estate developer whose mission is to redefine city skylines across the Philippines and innovate the real estate landscape with world-class residences. Armed with extensive experience and leadership in residential development abroad, Golden Topper aims to bring sustainable development, high-value properties, and innovative home solutions to cater to even the most discerning lifestyles. Each project has been crafted with precision to engage, inspire senses, and provide comfortable living spaces.

As Golden Topper continues to grow, we are looking for a lot of great talents from different walks of life who can bring their individualities and creativity to strive excellence, attain rewards and achieve their full potentials with us. The Document Controller will be responsible for maintaining the proper organization, tracking, distribution, and control of design, technical, and quantity surveying documents throughout the project lifecycle. The successful candidate will work closely with the Design, QS, Project Management, and other relevant teams to ensure that project information is accurate, updated, properly documented, and readily accessible.

DUTIES & RESPONSIBILITIES:

Document Control

• Establish and maintain an organized filing and document control system for Design and QS records.

• Receive, register, distribute, track, and archive project documents and submissions.

• Maintain document registers and monitor revisions, status, and approval requirements.

• Ensure that the latest approved versions of drawings, specifications, BOQs, cost estimates, and other technical documents are properly recorded and circulated.

• Monitor document submissions, transmittals, and responses to ensure timely action.

• Maintain proper records of incoming and outgoing correspondence and technical documentation.

• Ensure documents are properly named, coded, filed, and accessible to authorized personnel.

• Assist in maintaining project records for audit, reference, and turnover purposes.

Design & QS Coordination

• Coordinate the flow of documents and information between the Design and QS teams and other project stakeholders.

• Monitor outstanding submissions, comments, approvals, and revisions and follow up with the personnel concerned.

• Assist in consolidating and maintaining documentation related to design changes, variations, and cost implications.

• Support the Design and QS teams in preparing reports, trackers, and document status updates.

• Ensure that changes and revisions are properly documented and traceable.

QUALIFICATIONS:

• A graduate of Engineering course

• Preferably with 1 year experience in construction industry

• Familiar with construction documentation process