Document Controller

Nezda Technologies, Inc.; Cebu City; On-site; PHP 1,200,000 - 1,800,000; Full time

Job summary

Nezda Technologies, Inc. seeks an experienced Document Controller to centralize project documentation for a flagship infrastructure program in the Philippines. You will manage intake, tracking, verification, distribution, and archiving in a FIDIC-governed environment.

You will coordinate with project owners, the EPC Contractor, the Grantor, and subcontractors to ensure an auditable data trail, enforce naming conventions, and support progress reporting, claims defense, and EOT considerations.

Qualifications

• 5+ years in infrastructure documentation or similar environment.
• Proficient with modern EDMS (SharePoint/Aconex) to log, track, and version-control deliverables.
• Familiar with interpreting and navigating project drawings (AutoCAD/Revit).
• Strong knowledge of FIDIC contract administration principles.

Responsibilities

• Oversee EDMS and information governance for all deliverables and transmittals.
• Log, track, and version-control drawings, correspondence, and submittals.
• Distribute tender packages and manage RFIs/clarifications during bidding.
• Maintain a current library of IFC drawings and as-built documentation.
• Support claims, delay analysis, and EOT defense with proper documentation.

Skills

5+ years of experience

EDMS proficiency

Stakeholder coordination

Attention to detail

Documentation management

Tools

SharePoint

Aconex

AutoCAD

Revit

Job description

Are you an experienced Document Controller ready to step up as the central authority for documentation on a flagship infrastructure project?

Join a leading infrastructure and development enterprise and take charge of managing critical data, engineering drawings, and FIDIC-governed transmittals that shape the future of airport infrastructure.

About the Company

Our client is a premier infrastructure development company in the Philippines, driving world-class projects that foster connection, efficiency, and regional progress across key sectors.

About the Role

The Document Controller serves as the central authority for managing the intake, systematic tracking, verification, distribution, and archiving of all project documentation. Operating within a FIDIC-governed project environment, this role ensures a clear, auditable trail of communication and technical data between project owners, the EPC Contractor, the Grantor, and all project subcontractors.

Key Responsibilities

• EDMS Oversight & Information Governance: Implement and manage the Electronic Document Management System (EDMS) to log, track, and version-control deliverables, drawings, correspondence, and submittals, acting as the primary gatekeeper for official transmittals.
• Procurement & Tendering Support: Manage distribution of tender packages, log incoming bids, and maintain a rigorous register of Requests for Information (RFIs) and clarifications during bidding.
• Technical Library & Drawing Control: Maintain an up-to-date repository of engineering baselines, Issued for Construction (IFC) drawings, and as-built documentation; ensure proper distribution of revisions and formal recall of outdated versions.
• Compliance, Auditing & Claims Defense: Enforce document standardization and naming conventions while supporting leadership with documentation critical for progress reporting, claims management, delay analysis, and extension-of-time (EOT) defense.
• Construction Phase Tracking: Track inspection reports, technical queries, Non-Conformance Reports (NCRs), and Site Instructions, routing them promptly to correct technical leads to prevent delays.

Must-Have Qualifications

• 5+ years of professional experience, preferably in major infrastructure, airport construction, or large-scale commercial developments.
• Advanced proficiency in modern document management software (SharePoint, Aconex, or similar EDMS).
• Basic familiarity with AutoCAD or Revit to navigate project drawings for verification purposes.
• Strong working knowledge of FIDIC contract administration principles (or similar standard construction contracts).
• Sharp attention to detail with the ability to enforce administrative procedures and coordinate across diverse stakeholders in a high-pressure environment.

Why Join Us

• Be part of a high-impact, transformative infrastructure project shaping a major international airport.
• Gain direct exposure to high-level governance across major industry stakeholders (Grantor, EPC Contractor, Subcontractors).
• Work with modern EDMS tools and construction contract frameworks (FIDIC) in a fast-paced environment.